Job Description
Lead Event Coordinator I
PHP Agency, LLC “PHP,” is seeking an Event Coordinator I to join our Dallas-based HQ team.
PHP is a national life insurance field marketing organization (“FMO”) founded in 2009 by visionary entrepreneur Patrick Bet-David. PHP partners with leading insurance and annuity carriers to offer a comprehensive basket of insurance products to a diverse client base in the middle-class market. PHP provides a part-time or full-time opportunity to individuals in this market wishing to pursue careers as life insurance agents. PHP passionately serves our diverse middle-class consumer clients through a field sales force of nearly 30,000 licensed agents. PHP headquarters offices are in Addison, Texas (Dallas metroplex).
We are seeking a goal oriented, self-directed individual who is constantly striving to exceed expectations with an enthusiastic attitude.
Reporting directly to the Director of Events, this position serves as a key member in the Marketing & Events department. This position organizes and coordinates internal and external relations efforts; and oversees special projects for headquarters as well as multiple small and large meetings and events. The Event Coordinator I must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Event Coordinator I must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Essential/Primary Responsibilities:
Coordinate with recognition team to source and organize event recognition
Develop, execute, and maintain employee recognition programs
Oversee onsite meeting preparation, supplies ordering and packing/shipping of event materials
Coordinate travel, lodging and expenses for participants traveling to meetings
Project manage deliverables with all team members to help ensure deadlines are met
Send and track correspondence with speakers and sponsors/exhibitors
Work on multiple national meetings, both small and large-scale conferences and events simultaneously
Assists the team with daily administrative duties and completes a broad variety of administrative tasks that include meeting and event project planner (Monday)
Supporting the process of team expense reporting
Composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
Answer, screen, and direct incoming calls and emails, handling issues appropriately and relaying messages
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the ability to effectively lead the company.
Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Performs other duties as assigned
Must work in-office, not a remote position
Must be able to travel domestic and internationally; job duties entail up to 20% of travel
Participate in monthly book of the month as part of individual development/KPIs
Qualifications & Experience:
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Three to Five years providing support or coordinating meetings and events
Certified Meeting Planner (CMP) a plus, but not required
Skills & Abilities:
Strong interpersonal skills and the ability to build relationships
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms
Ability to learn new software, project management tools like Monday.com, event registration software, internal company CRM systems.
Ability to conduct research and present data in a succinct and well-written manner.
Ability to work independently and with professional discretion.
Excellent writing, editing, grammatical, organizational, and research skills.
Ability to work with a broad range of people
Knowledge of other languages and international customs is an asset; knowledge of Spanish is helpful.
Excellent time-management, and problem-solving skills.
Strong selling/negotiation skills
Compensation & Benefits:
PHP Agency seeks to be the company people want to work for because they feel valued and receive more than just a paycheck. Our broad benefits program includes:
Competitive base salary plus bonus opportunities
401K with company match component
Catered lunch provided by company each pay-day
Medical / Dental / Vision health insurance with individual and family options
Paid Time Off “PTO” including 15 personal days and 10 holidays
Monthly book club and personal development program
LinkedIn Learning access provided by company
In-house gym with private showers and towel service (company-paid trainer in-house 2X/week)
Company Description
PHP is a life insurance field marketing organization, founded in 2009 by visionary entrepreneur Patrick Bet David. PHP partners with leading insurance and annuity carriers to offer a comprehensive basket of insurance products to a diverse client base. PHP provides part-time or full-time opportunities to individuals pursuing careers as life insurance agent. PHP passionately serves people through a field sales force comprised of thousands of licensed agents deployed nationwide in offices they independently own and operate.
PHP is a life insurance field marketing organization, founded in 2009 by visionary entrepreneur Patrick Bet David. PHP partners with leading insurance and annuity carriers to offer a comprehensive basket of insurance products to a diverse client base. PHP provides part-time or full-time opportunities to individuals pursuing careers as life insurance agent. PHP passionately serves people through a field sales force comprised of thousands of licensed agents deployed nationwide in offices they independently own and operate.