The Role:

SAPinsider is looking for a resourceful and detail-oriented Event Programming Coordinator to provide critical day-to-day support to the programming leaders.

Ideal for a highly organized professional with strong research and writing skills, this role offers hands-on ownership of the administrative, scheduling, and coordination work that powers the event content lifecycle. You'll work closely with a seasoned programming leader, gaining mentorship, strategic insight, and direct exposure to how high-quality agendas are built. This role offers a strong foundation for career growth, with the potential to advance into senior positions in content development, event programming, or operations.

Specific Responsibilities Include:

• Administrative Execution: Lead the day-to-day administrative operations of event programming by tracking key tasks, managing internal documents and deadlines, and ensuring team coordination to keep all moving parts aligned.
• Writing & Editing: Draft and edit session descriptions, speaker communications, and internal documents with a strong focus on clarity, accuracy, and tone.
• Speaker & Topic Research: Help identify relevant topics and potential speakers through industry research and assist with outreach and follow-up communication.
• Content Management: Format, proofread, and organize session abstracts, speaker bios, and presentation decks for use across the website, app, and marketing channels.
• Platform Support: Upload and manage content in EventsAir and other event platforms; ensure consistency and troubleshoot discrepancies.
• Project Coordination: Maintain content timelines using tools like Smartsheet, flag issues or risks, and help drive timely completion of content-related deliverables.
• Scheduling Support: Assist in booking meetings with internal and external stakeholders (including speakers and partners), coordinating availability and logistics across time zones.
• On-Site Event Support: Assist as needed during in-person events with session setup, speaker check-ins, and real-time troubleshooting to ensure seamless execution.

Qualifications and Experience:

• 1–3 years of experience in event coordination, project support, editorial operations, or content-focused roles.
• Strong writing and editorial skills—grammar, structure, and clarity are a must.
• Highly organized, detail-oriented, and able to manage multiple tasks and deadlines in a fast-paced environment.
• Comfortable interacting with external partners and senior stakeholders in a polished, professional manner.
• A quick learner who enjoys process improvement and is eager to grow within the events and content development space.
• Familiarity with Smartsheet and EventsAir is a plus but not required.
• Bachelor’s degree in communications, marketing, journalism, business, or related field preferred.
• Able to travel globally to our events.

What We Offer You:

As Event Program Coordinator you will enjoy a competitive base salary with an annual bonus program. In addition, the role participates in all company employee benefit programs including healthcare coverage, life insurance, spending accounts, unlimited vacation and a 401K plan with company match.

Next Steps:

Send your confidential resume and cover letter to Jamie Bedard, CEO at [email protected] and reference the role in your cover letter and why this is the right next step for you.

About SAPinsider: The Largest and Most Active, Global SAP Member Community

SAPinsider is an independent research and marketing services organization that leads the largest global SAP technology and line of business professional community with over 1,600,000 technology and business members. The SAPinsider members are actively using SAP to enable digital transformation and operational excellence within their respective businesses. SAPinsider members depend on our Premium Membership of research, education, networking and events to support their investments in SAP based technologies and business processes.