Position: Event Production Manager

Company: Trzy Innovationz

Location: Gurgaon

Reports To: Operations Head

About Trzy Innovationz:

Trzy Innovationz is a leading movie marketing and event production company specializing in delivering innovative 360-degree marketing strategies. We focus on creating immersive and unforgettable experiences for our clients in the film, entertainment, and media industries. Our expertise spans across event production, brand activation, digital marketing, and strategic promotional campaigns that captivate and engage audiences in impactful ways.

Role Overview:

The Event Production Manager will play a key role in overseeing the planning, execution, and management of live events, including movie premieres, promotional events, corporate functions, and large-scale experiential campaigns. This individual will be responsible for managing all aspects of event production, from concept to completion, ensuring that every event aligns with the client's goals and is executed seamlessly.

Key Responsibilities:

1. Event Planning & Coordination:

• Collaborate with clients and the creative team to understand event objectives and vision.
• Develop detailed event plans, including timelines, budgets, and resource allocation.
• Identify and source appropriate venues, vendors, and service providers.
• Coordinate with internal teams to ensure that all marketing, technical, and logistical requirements are met.

1. Production Management:

• Oversee the setup, execution, and breakdown of events, ensuring smooth operations throughout.
• Manage technical production, including AV, lighting, sound, and special effects.
• Resolve any issues that may arise during the production process, ensuring timely solutions.

1. Vendor & Supplier Management:

• Build and maintain strong relationships with vendors, contractors, and suppliers.
• Negotiate contracts, review quotes, and ensure high-quality service delivery from third-party vendors.
• Coordinate and manage vendor schedules, ensuring timely delivery and execution.

1. Budget Management:

• Develop and manage event budgets, ensuring adherence to cost constraints and client expectations.
• Track spending and find cost-effective solutions while maintaining high standards of quality.

1. On-Site Event Management:

• Lead on-site event production teams, ensuring clear communication and coordination among staff.
• Oversee the execution of all event components, including branding, staging, and entertainment, in line with the event vision.
• Address any logistical or technical issues in real-time to ensure a flawless event experience.

1. Post-Event Reporting & Evaluation:

• Conduct post-event evaluations to assess success, gather feedback, and recommend improvements for future events.
• Provide clients with post-event reports, including metrics, insights, and recommendations.

1. Client Relationship Management:

• Build and maintain strong, long-lasting relationships with clients and key stakeholders.
• Act as the main point of contact for clients throughout the event production process.
• Provide regular updates to clients on event progress, addressing any concerns or last-minute changes.

Qualifications:

• Bachelor's degree in Event Management, Marketing, Communications, or related field.
• 3+ years of experience in event production or project management, preferably in entertainment, film, or marketing sectors.
• Proven track record of managing large-scale events such as movie premieres, corporate events, and experiential marketing campaigns.
• Strong project management skills, with the ability to manage multiple events simultaneously.
• Excellent communication, negotiation, and interpersonal skills.
• Solid understanding of event production processes, from technical requirements to logistics.
• Ability to work under pressure and meet tight deadlines.
• Familiarity with the latest trends and technologies in event production and marketing.
• Proficiency in event management software and tools (e.g., Asana, Trello, or similar platforms).
• Flexibility to work evenings, weekends, and travel as required.

Why Join Trzy Innovationz?

• Opportunity to work in a dynamic and creative environment.
• Contribute to high-profile projects within the entertainment industry.
• Competitive salary and benefits package.
• Professional development opportunities and room for growth.