Job Title: Event Marketing Coordinator

Location: 80% Remote/ 20% Hybrid – (Must be able to go to Irvine Office as Needed)

Department: Marketing

Reports To: Marketing Director & Event Manager

About Geraci LLP

Geraci LLP is a leading law firm and conference line specializing in the private lending industry. With a strong presence in legal services, thought leadership, and dynamic industry events, we are committed to delivering exceptional experiences to our clients and partners. We are a fast-paced, innovative team looking for a highly organized and driven Event Marketing Coordinator to join our growing marketing department.

Position Overview

The Event Marketing Coordinator plays a critical role in the execution and support of Geraci’s event and marketing initiatives. While the position does include travel to the Irvine office, the majority of the role will be able to work remotely. The Event Marketing Coordinator is responsible for organizing logistics for internal and external events, managing inventory and promotional items, supporting digital marketing efforts, and working cross-functionally to ensure the success of both in-person and digital campaigns.

This position requires someone who is detail-oriented, proactive, and thrives in a fast-paced environment. Ideal candidates are project starters, team players, and logistical experts who love marketing, events, and organization.

Key Responsibilities

Event Coordination

• Assist with event management platforms such as Airtable, Wrike, and Cvent for GeraciCon conferences.
• Help build and maintain event pages, register sponsors, upload expenses, and process refunds or credits.
• Assist with vendor communications, sponsor/speaker updates, and conference planning logistics.
• Set up and maintain our networking app for events.
• Support theme development, décor planning, and post-conference wrap-up tasks.
• Manage and track inventory related to conferences and ensure timely ordering and restocking.
• Maintain physical conference supplies (hybrid/on-site).
• Serve as on-site support for event logistics and podcast production.

Marketing Support

• Research, order, and manage promotional swag; coordinate with vendors for sourcing and purchasing.
• Support general marketing projects across the department
• Assist in team meetings, including note-taking and action item follow-ups.
• Maintain and update lead information in Zoho CRM and track lead generation via internal contact forms.
• Assist in executing email marketing initiatives through the creation and delivery of newsletters, event promotions, and targeted campaigns.
• Support and/or manage Lender Lounge podcast emails, thank-you gifts, and any guest outreach.
• Serve as a backup for webinar support and website content uploads.
• Research, manage, and submit award nominations.
• Manage projects and tasks in Wrike to ensure deadlines are met and deliverables stay on track. Support manual outreach efforts for upcoming conferences.

Administrative & Miscellaneous

• Order and track business card requests for team members.
• Assist with external conference coordination and logistics for team attendance or participation.
• Pack booths for conferences.
• Unpack booths and complete inventory checks after events are completed.
• Other tasks as assigned.

Requirements

• Entry Level Role – strong interest in marketing, event planning, or a related field.
• Degree in Business, Marketing, Communications, Advertising, or Public Relations.
• Strong project coordination and multitasking skills.
• Excellent written and verbal communication.
• Ability to commute to Irvine Office once a month and/or as needed.
• Available to travel to conferences and events as needed.
• Creative mindset with an eye for detail and follow-through.

Preferred Qualities

• Self-starter who thrives on taking initiative and launching projects from scratch.
• Collaborative team player with a positive, solutions-oriented attitude.
• Passion for marketing, events, and community engagement.
• Familiarity with event platforms like Cvent and Brella is a plus.
• Enthusiasm for contributing to a growing, fast-moving team and brand.
• Preferred experience with CRM (Zoho), project management software (Wrike, Airtable), and marketing/email platforms. 

Compensation: The pay range for this position is: $24.00 - $27.00 per year

Compensation will be based on experience level. Actual base pay within this range will be determined by several components, including but not limited to, relevant experience, internal equity, skills, qualifications, job location, and other job-related factors permitted by law. Geraci LLP is a multi-state employer, and this pay scale may not reflect positions that work in other states or locations.

Other compensation: “Other Compensation” includes, but is not limited to, bonuses, profit-sharing, or other forms of compensation that would be offered to the hired applicant in addition to their established salary range or wage scale.

Benefits:

• 401(k)
• Paid Holidays
• Dental Insurance
• Health Insurance
• Supplemental Insurance
• Health savings account
• Paid time off
• Vision insurance
• Ombudsman Program
• PTO

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Commute:

• Irvine, CA 92618 (Required)

Work Location: Hybrid remote in Irvine, CA 92618