Overview Event Coordinator works closely to support the Event Planner with the planning, facilitation, and execution of client events Responsibilities * Interfaces with the client, operations team, and corporate departments as necessary. * Assist the Event Planner with the planning and execution of events including employee engagement activities, team meetings, milestone celebrations, holiday, and social events. * Research and coordinate with vendors and suppliers to acquire necessary services and activities for events. Process required * paperwork including contracts, agreements, insurance certificates, and payment confirmations. * Assist with the facilitation of logistics for all events, including space assignments, venue preparation, visitor registrations, catering, entertainment, equipment, and décor. * Evaluate potential locations, providers, vendors, and other professionals frequently to determine viability for future events and build a personal knowledge base to better serve clients. * Perform post-event tasks promptly such as post event satisfaction surveys, reviewing invoices and billing statement and maintaining photo libraries from events. * Responsible for continual communication / interaction with the Event Planner, Facilities Manager and clients relating to the planning and facilitation of event. * Ability to provide efficient, timely, reliable, and courteous service to customers. * Provides clear communications and progress reports regarding all aspects of events. PHYSICAL DEMANDS/MENTAL QUALIFICATIONS * Requires being on-site 5 days/week and ability to work extended hours as needed for evening events. * Some travel may be required to facilitate local off-site event. * Mental qualifications include ability to perform all responsibilities efficiently and effectively. * Physical activity including bending, reaching, lifting (up to 50 lbs.) and prolonged periods of sitting or standing. Qualifications * High school Diploma or equivalent * Previous experience with coordinating and/or facilitating events, preferably in a corporate setting. · Hospitality and/or food service operations experience a plus * Proficient in Microsoft Office Suite applications (Outlook, Word, Excel, Ppt) * Ability to ensure that quality and production standards are met. * Ability to meet deadlines and understand the time issues involved in records request handling. * Ability to work extended hours as required. * Advanced customer service skills, professional attitude, and appearance. * Advanced organizational, administrative, record keeping and time management skills. * Excellent written and oral communication skills. * Must be detail oriented and able to manage multiple projects at the same time. * Strong team approach to business. What We Offer * An opportunity to join an established team and be part of a successful and proven global organization! * A competitive compensation program! * Large Company Benefits: Medical/Dental/Vision/401K with a competitive company match! * Employee discounts on Canon products & vendor discount programs for employees! * World-Class Training & Career Development Programs!