YSM Editorial Assistant Yale School of Medicine - Office of Communications - Executive and Internal Communications 91348BR Yale Posting Status CLOSED TO FURTHER APPLICATIONS University Job Title Editorial Assistant 2 Bargaining Unit L34 - Local 34 (Yale Union Group) Time Type Full time Duration Type Regular Compensation Grade Labor Grade D Wage Ranges Click here to see our Wage Ranges Searchable Job Family Communications/Editing/Teaching, Support Service Total # of hours to be worked: 37.5 Work Week Standard (M-F equal number of hours per day) Work Location Central Campus Worksite Address 50 Division Street New Haven, CT 06511 Work Model Hybrid Position Focus: The Editorial Assistant will support the Yale School of Medicine (YSM) Office of Communication’s work to create high-quality content promoting YSM’s research, education, and clinical programs to internal and external audiences. Specifically, the role will proofread and edit content for quality, accuracy, and alignment with the style guidelines and brand standards for the YSM Office of Communications and Yale University (including Associated Press Style and Chicago Manual Style). Editorial duties will also include writing short internal and external articles and announcements; preparing PowerPoint slides; publishing content/distributing messages via the office’s web and email distribution platforms (including list management); making online updates to faculty/staff profiles; gathering data for and managing special projects (e.g., the school’s annual Facts & Figures brochure); and completing clerical/administrative duties in support of the Office of Communications, including but not limited to scheduling and providing support for team meetings, managing calendars for the office’s senior leaders, supporting the administration and maintenance of school-wide policies, and preparing expense report/procurement submissions. Essential Duties 1. Makes stylistic, structural, factual, and grammatical corrections. 2. Confers with author on content, form and style. Recommends revisions to manuscripts and illustrations. Performs layout work, coordinates production schedules, and ensures printing deadlines are met. 3. Maintains contact with authors, printers, faculty, staff and others associated with published work. Tracks copy through editing and production stages. 4. Writes copy for department, school, and University publications. May oversee and instruct support staff. 5. Performs clerical functions incidental to editorial activities. Required Education and Experience Two years of related work experience in the same job family and a Bachelor's degree in a related field; or an equivalent combination of demonstrated experience and education. Required Skill/Ability 1: Ability to be an independent self-starter with outstanding written (editing/proofreading), verbal, and organizational skills. Excellent attention to detail. Candidates are strongly encouraged to provide a cover letter. Required Skill/Ability 2: Ability to manage deadlines. Required Skill/Ability 3: Proficiency in Associated Press (AP) style and Chicago Manual of style. Intermediate to advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Required Skill/Ability 4: Basic skills with web/intranet content management systems and survey building tools. Required Skill/Ability 5: Ability to work well with others and be flexible. Preferred Education, Experience and Skills: Bachelor's degree. Demonstrated ability with, or very strong interest in healthcare, science, and medicine content. Drug Screen No Health Screening No Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website. Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments. EEO Statement: University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Note Yale University is a tobacco-free campus