Come shape the future of American travel by joining the Brightline West team. We are working to reimagine greener, better, and faster train travel!

After Brightline Florida completed the first passenger rail system connecting Miami and Orlando, Brightline West was formed to connect Las Vegas and Southern California through the nation’s first true high-speed, electric passenger rail system. Reaching speeds of more than 186 miles per hour, this 218-mile high-speed rail service will take passengers from Las Vegas to the Greater Los Angeles area twice as fast as the normal drive time.

We are looking for talented individuals to join Brightline West, who share our pioneering mindset for building something that’s the first of its kind and have a bright vision for redefining the future of American travel.

SUMMARY

We are looking for an experienced Document Control Manager to join our Brightline West team. This individual will plan, organize and report the performance of the Document Control team across the end-to-end processing of Controlled Documents and Correspondence exchanged between the Principal, Vendors (Tenderers, Suppliers and Contractors). The Manager’s objective is to reinforce document management standards, undertake processing tasks and report performance of the Document Control function. This position will report the Vice President of Contracts & Compliance.

PRIMARY RESPONSIBILITIES

• Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.
• Lead the Document Control team in achieving its obligations and expectations.
• Develop the Document Management Standard, including automated workflows.
• Prioritize workload allocation within the Document Control team.
• Verify appropriate Document Management procedures and forms are in place for all contractors.
• Provide guidance and expertise on document types, established industry best practices, and process with a specific focus on engineering design, development, release for IFC, and construction document control including pre-con, construction, and post-completion turnover.
• Provide a standardized approach for reporting.
• Monitor dashboard of overdue, outstanding mail items and document items and work with team members to close out.
• Verify the unique Document Number for each Controlled Document and Correspondence.
• Register Controlled Documents and Correspondence with ‘metadata’ in Aconex.
• Distribute Controlled Documents and Correspondence to defined recipients.
• Store Controlled Documents and Correspondence in a format and system that is accessible to all Project individuals.
• Function as the administrator of the Document Control System.

REQUIRED AND PREFERRED EXPERIENCE

• Must have three (3) years’ experience with Aconex.
• Five (5) years of experience as a Document Control specialist, preferably in a lead role.
• Seven (7) years’ experience working on large complex construction projects.
• Certification is preferred or other similar professional recognition.
• Must have experience with enterprise document control systems.
• Experience in analytical reporting.
• Must have excellent communication skills both orally and in writing.
• Can prioritize and coordinate multiple assignments and tasks across multiple contracts and work cross functionally with personnel in key divisions.
• Experience setting up electronic workflows for document routing.
• Excellent computer skills, including advanced knowledge of MS Office.

A competitive compensation and benefits package is offered.

NOTE: JOB DESCRIPTION IS SUBJECT TO CHANGE BASED ON BUSINESS NECESSITY.

DXE Management, LLC is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, DXE Management, LLC will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Notice to Third Party Recruitment Agencies: Brightline West does not accept unsolicited resumes or referrals from any source other than the candidate, and, as a result, we will not be considering any unsolicited referrals or resumes sent to us as a fee-based candidate submittal.