Document Control - Position Description Summary

Process, distribute, and archive all project related documentation received and sent using Prolog Manager. Maintain an electronic and hard copy centralized filing system. Document Control Support encompasses both electronic and hard copy distribution and filing. The qualified candidate may be co-located with the construction management team in a field construction environment once training is completed. Candidates should have the means to drive distances between office and field locations.

Essential Job Duties

• The control, scanning, indexing, linking, hardcopy filing and distribution of documents in Prolog. This includes internal to Planning & Development Group (PDG) and external to project participants distribution of correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications.
• Prepare transmittals, distribute documents using Prolog, and retrieve documents through Prolog software.
• Must be highly organized and detail oriented.
• Must be a proactive, self-starter, with a results-oriented focus.
• Must be sensitive to time deadlines, ensure that work is accomplished in the time frames required, and must be flexible and able to readily adapt to changing priorities.
• May be designated as a lead Document Control Technician on a project or element.
• May be assigned training duties to train new staff on document controls procedures.

Other Required Duties

• Assist the Project Manager, the Construction Manager, and the Project Team in all matters relative to project documents and the control and distribution of documents in Prolog Manager.
• Process project documents and maintain document control files in accordance with project document control procedures. Document Control Support encompasses both electronic and hard copy distribution and filing. Responsibilities include establishing and maintaining files; receive, index and scan documents into Prolog Manager software. Types of project documents include correspondence, field memos, submittals, pay requests, drawing log, safety notices, RFIs, and photos.
• The control, scanning, indexing, linking and distribution of documents in Procore. This includes internal Teams to and external to project participants distribution of correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications. Create binders, create labels, and organize and file contract documents.

Hardware/Software Knowledge

• Microsoft Office Suite of software is required. Experience with Adobe Acrobat is required.
• Procore Preferred

Education/Training

• 5-10 or more years of experience with document processing and data management; document processing experience at large transit projects preferred
• Must be detail oriented and highly organized
• Mastery of Microsoft Office Suite and Adobe Acrobat Professional required
• Previous experience in a construction environment is highly desirable.
• Experience Transportation Construction Projects
• LA Metro Experience is a plus.