JOB INFORMATION Requisition ID: 10976 Number of Vacancies: 1 Department: Plant Maintenance (20000007) - Plant Maintenance Engineering (30000457) Salary Information: $ 53,926.60 - $67,340.00 Pay Scale Group: 4SA Employment Type: Temporary until approximately Oct 10, 2026 Weekly Hours: 35 Off Days: Saturday and Sunday Shift: Day (Hybrid) Posted On: March 24, 2025 Last Day to Apply: March 31, 2025 Reports to: Manager, Plant Maintenance Engineering The Toronto Transit Commission (TTC), North America's third largest transit system and recognized as one of the top places to work in the GTA has introduced its new 2024-2028 TTC Corporate Plan - Moving Toronto, Connecting Communities which continues the TTC’s legacy of delivering service to hundreds of millions of customers a year. The TTC’s new vision and mission statements also help promote the many environmental, social equity and economic benefits that the TTC provides: Vision: Moving Toronto towards a more equitable, sustainable, and prosperous future. Mission: To serve the needs of transit riders by providing a safe, reliable, efficient, and accessible mass public transit service through a seamless integrated network to create access to opportunity for everyone. The full Plan can be viewed on ttc.ca. Career Opportunity Are you seeking a new and exciting job opportunity? We are looking for a Drawings and Documents Clerk to perform a variety of routine clerical, secretarial, administrative and office support tasks. This role may also substituting for other clerical and administrative staff during periods of absence, as needed. What You Will Do Provide administrative/clerical assistance to the Plant Maintenance Engineering office. Maintain weekly attendance/vacation tracking, inputting staff/management hours and update payroll adjustments, mileage claims, and overtime hours. Track overtime hours and provide report updates based on budget requirements. Assist with weekly submission of PME staff’s timesheets through the MyTTC/Time. Assist with updating timesheet WBS numbers for PME staff’s capital and operational tasks. Assist with memos/letter heads for special leave requests, formal report letters, and permit renewals to be sent to the City for approvals etc. Maintain and update an accurate filing system of engineering drawings including monitoring sign-out and return of documents. Receive, track and distribute Operations & Maintenance manuals to plant stakeholders. Track and maintain information, data, records, files and updating as required. Assist with and/or coordinate the daily administrative activities for the office. Act as Site Champion Level 1, for the management of the department SharePoint Site (i.e logging help tickets, updating content, uploading work order requisition documents and Design work orders). Manage all system contract purchases for assigned cost centers (i.e office stationary orders, copier papers, printer toners, safety supplies, desktop accessories, and various miscellaneous orders). Provide back up support for other clerical and administrative staff and perform other related duties for the department and section. Liaise with other colleagues and support staff, other departments, concerning routine matters under the direction of department staff. What Skills Do You Bring Maintain documentation and historical records Create, document, and manage information and records Use office technology, software and applications What Qualifications Do You Bring Completion of secondary school education in a relevant discipline or a combination of education, training and experience deemed to be equivalent. Your application will reveal experience in tracking and maintaining extensive document libraries (i.e drawings, specifications, manuals etc.) Strong knowledge of computer applications, data entry methods and software applications (i.e. MS Word, Excel, Outlook, SAP, etc.) Experience using Document Management System (e.g Sharepoint) is considered a strong asset. Strong typing/word processing and basic mathematical skills are required including an excellent knowledge of grammar, punctuation, and spelling. Effective communication and interpersonal skills. Must be detail-oriented, with strong analytical and organizational skills. Ability to handle several responsibilities at once, under minimal supervision. What We Offer Commitment to creating a diverse, equitable and inclusive culture that promotes a sense of belonging and represents and reflects the needs of the communities we serve. A flexible, hybrid work approach that allows colleagues to find balance between their professional and personal lives and making the most of the benefits of working remotely and purpose-driven in-person collaboration opportunities. One of the great benefits of being a full-time TTC employee is becoming a member of the TTC defined pension plan. A comprehensive package that covers health, dental, vision and more. Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and support for colleagues’ well-being. Commitment to EDI The TTC is committed to upholding the values of equity, diversity, anti-racism and inclusion in the delivery of its services and in its workplaces. The TTC is committed to fostering a diverse workforce that is representative of the communities it serves at all levels of the organization and supports an inclusive environment where diverse employee and community perspectives and experiences bring value to the organization. The TTC encourages applications from all applicants, including members of groups with historical and/or current barriers to equity, including but not limited to, Indigenous, Black and racialized groups, people with disabilities, women and people from the LGBTQIA+ community. The TTC values and supports an inclusive and barrier-free recruitment and selection process. Accommodations for applicants are available upon request throughout the recruitment and selection process, including for those who identify as having a disability. Please contact Talent Management at (416) 393-4570. Any information received related to an accommodation will be addressed confidentially. The TTC’s policy prohibits relatives of current TTC employees from being hired, assigned, transferred or promoted into positions, where there is a conflict of interest due to a relationship. Should you be selected for an interview, you will be required to disclose the name, relationship and position of any relative who is a current TTC employee. We thank all applicants for their interest but advise only those selected for an interview will be contacted.