Location: Guildford, WA, AU

Are you passionate about quality assurance and document management? Do you thrive in a dynamic environment where continuous improvement is key? WesTrac is seeking a Document Control Administrator to join our Systems and Sustainability team!

Location: South Guildford, WA

Roster: Monday – Friday, 8.5-hour days

Type: 12-month fixed-term

What You’ll Do:

• Document Management System (DMS): Oversee workflows, archiving, and filing in line with ISO 9001 standards. Implement system upgrades and enhancements.
• DMS Expert: Be the go-to person for stakeholders, providing assistance and education on the DMS.
• Quality Management Framework: Develop, review, and manage manuals, policies, and procedures to ensure national consistency and compliance.
• Project Leadership: Lead and execute projects focused on continuous improvements of the DMS and framework.
• Quality and Compliance Initiatives: Drive initiatives for quality, compliance, and change management.
• System Support: Assist with the effective use of systems like LMS, SharePoint, Promapp, and OnTrac.
• Monthly Reporting: Generate monthly Quality and DMS reports.
  
  

Skills & Experience:

• Proven experience in a similar role with a strong understanding of the Document Management Framework and ISO 9001 standards.
• Intermediate computer literacy (MS Office, SharePoint), advanced time management, planning, and organisational skills.
• Strong attention to detail, ability to work independently and within a team, and excellent stakeholder communication skills.
• Strong ability to analyse data and generate insightful reports.
• Proactive in identifying issues and implementing effective solutions.
  
  

Our Benefits inclusive of but not limited to:

• Financial Benefits – Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown.
• Health & Wellness – Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.
• Culture & Career – Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award-winning WesTrac Institute.
• Additional Perks – Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity. 
  
  

Our Company & Commitment
With over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offering a wide range of mining and construction equipment and management solutions.

At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality.

Reference Number: 3499