About Caliber Public Schools

Caliber’s Mission is to achieve educational equity by shifting the experiences, expectations and outcomes for students in historically underserved communities. Our strengths-based educational program validates, affirms, respects and supports students, families and staff members to reach their full potential. Caliber graduates will be academically college ready; have emotional intelligence or ‘EQ’; be critical thinkers, and have the skills and desire to be changemakers in their communities and the world..

Caliber’s four graduate pillars--Heart, Smart, Think, Act--guide our work. Caliber teaches computer science as a core academic subject K-8th grade to directly challenge the inequitable presence of women and underrepresented minorities in the computer science industry. We are a community-based organization and celebrate the diversity of the communities we serve. Our parents are active partners; frequently engaging through school events, restorative practices, and academic support.

As we grow, we are looking for educators and leaders who want the opportunity to use their voice to build something new; to be a part of a team that's building something from the ground up. Our first school, Beta Academy in Richmond, CA, opened in 2014 and ChangeMakers Academy in Vallejo, CA opened in fall 2016. We plan to open additional schools in future years as we grow to nearly 4,000 seats K-12 in the Bay Area.

Caliber staff are committed to a culture of feedback, development and continuous improvement. They validate and affirm the identities, strengths and passions of each person. Staff know that it is everyone’s collective responsibility to work in service of and alongside our school communities. We approach situations and people with empathy and kindness.

Position Summary

Our Director of School Operations is essentially the right hand of the school leaders for all matters of school administration that do not directly relate to instruction or student behavior. They are an integral part of the school leadership team. This person will work side by side with teachers and administrators to deliver high quality education services, and will also work closely with and be supported by Caliber Schools’ network services team that provides accounting, HR, and technology services to all of our schools.

Responsibilities

• Actively participating in school decision making as a member of the school’s leadership team
• Standing in for the School Leader as needed when they are off campus
• Acting as the campus Health Advocate, responsible for health and safety of students, staff, and visitors on campus,
• Managing all school site operations
• Lead the development and implementation of network school policies and procedures that are related to operations, safety, risk management, technology, facilities, meal programs, and data management
• Creating and leading school system for Arrival and Dismissal
• Being ultimately accountable for ensuring that school operations meet the expectations outlined in Caliber’s Healthy School Operations rubric
• Serving as hiring lead and managing the work and performance of front office, food service, support staff, IT department, and custodial staff
• Partner with regional Human Resources to ensure compliant human resource practices, including implementation of staff handbook policies, timecard management, leaves/request for time off, uniform complaints, and other required systems that support the well-being of school community
• Support substitutes on campus for absent teaching staff in partnership with the school leadership team.
• Managing the procurement and inventory of school supplies and equipment
• Managing day-to-day operational vendors (e.g., food service, maintenance, IT, custodial, etc.) to ensure they meet the school’s needs and compliance requirements
• Managing meal program operations, including overseeing the ordering of meals and collection of lunch applications
• Supporting school safety by monitoring and implementing the emergency plan
• Implement Caliber’s health and safety guidelines as outlined by the CDC, CDE, and public health agencies’ recommendations
• Coordinating the school calendar and weekly master schedule
• Conducting periodic audits of operations processes to ensure compliance with expected procedures and requirements
• School & community engagement events
• Collaborate in logistics and execution of on-campus and off campus events
• Manage logistics for field trips for all grade levels
• Oversee logistics for all extracurricular clubs and activities
• Support SSC and ELAC meetings running smoothly & complaint
• Hosting on site visits from outside agencies, donors, etc.
• Ensuring translation for events and documents/communications
• Supporting student recruitment, enrollment, and on-going family communications
• Managing the student application process, including distributing marketing materials, collecting and tracking student applications, sending acceptance forms, overseeing the lottery process, managing the waitlist, and communicating regularly with families
• Managing enrollment and attendance data collection, including FRL applications
• Assisting the network services team to collect data for government reporting submissions
• Implementing and managing communication systems with families (e.g. newsletters, mailings, flyers)
• Student attendance processes and improvement
• Drive student attendance goals and reduce truancy and chronic absenteeism by ensuring staff and families follow attendance procedures, managing attendance accounting and reporting, and supporting the school’s process for addressing truancy and ensuring every student is in school to learn and grow
• Work with SEL and SART teams to collaborate with families to improve attendance and parent engagement
• Overseeing school-related finances
• Supporting the school leaders and the network services team in managing the school’s budget by tracking all monthly receipts and expenditures
• Providing operations input on school budget decisions and owning the budget for the operations functions
• Implementing fiscal policies & procedures as directed by the network services team and SLs.
• Managing department budgets

• Coaching & staff development of Operations Team
• Coaching and mentoring the school community to be operationally conscious
• Updating and implementing Operations Playbook for all staff & vendors to follow
• Support the onboarding of new staff
• Professional development and growth of operations staff
• Lead team meetings monthly for operations staff
• Provide in the moment coaching and have bi-weekly coaching meetings with team
• Facilities
• Coordinate, and supervise duties of maintenance and custodial staff and vendors, including the review and evaluation of work assignments such as daily cleaning of classrooms and office spaces, cleaning of dining area before, during, and after eating periods, and emergency cleanups for completion and compliance.
• Assist in or coordinate preventive maintenance including the overall planning and decision-making for maintaining the safety, utility, and appearance of the facility.
• Manage the preparation of work orders and/or coordination of hiring outside contractors and vendors for crafts, such as carpentry, plumbing, heating, ventilating, electrical, air conditioning, auto mechanic, and inspect for completion of assignment.
• Order custodial and grounds supplies and equipment, manages appropriate levels of storage inventory and distribution of supplies and equipment.
• Act as liaison to security, burglar, fire alarm service, pest control service, and other providers.
• Maintain inspection records, permits, construction documents, and internal facility audits.
• Ensure physical space in and outside of building are clean, organized and have systems to support building sustainability

Qualifications

Preferred:

• 3-5 years of relevant school operations experience
• Experience with operations within a CA charter school environment
• Ability to develop and manage operational processes that reliably deliver desired results in an effective and cost efficient manner
• Strong project and task prioritization skills required to ensure that critical results are delivered on time despite the challenges of a fast-paced and dynamic “start-up” working environment
• Strong written and oral communication skills, including the ability to effectively work with all members of the ethnically and socio-economically diverse community we serve

Required:

• Bachelor’s Degree
• Conversational Spanish ability preferred
• Managerial and HR skills required to attract, develop, and retain a talented staff
• Strong Google Apps (Docs, Sheets, etc.) and MS Excel skills required

Caliber Public Schools provides equal employment opportunities to all employees and applicants for employment without regard to race, ethnicity, religion, gender, sexual orientation, national origin, age, disability, marital status, or status as a covered veteran in accordance with applicable federal, state and local laws. Questions? Email [email protected]

If you need assistance or accommodation due to a disability, you may contact us at [email protected]