Development Coordinator - Nonprofit (ONSITE)

KairosPDX - Portland, OR 97217

Motus Recruiting and Staffing is proud to partner with KairosPDX in its search for a Development Coordinator!

KairosPDX is committed to building a diverse and inclusive team and encourage applications from individuals of all backgrounds, particularly those from historically underrepresented groups.

OVERVIEW OF DEVELOPMENT COORDINATOR

Motus Recruiting and Staffing are proud to partner with KairosPDX in the search for a Development Coordinator. This is a fully onsite, contract-to-hire position. The Development Coordinator advances the growth and long-term sustainability of KairosPDX by supporting a range of fundraising, donor engagement, and public outreach efforts. This role ensures the accurate and timely processing of grants and gifts, maintains data integrity through detailed entry and reporting, and oversees donor acknowledgments to foster strong relationships. In addition to managing backend fundraising operations, the Development Coordinator actively contributes to the planning and execution of fundraising campaigns, events, and donor communication strategies. The role also plays a vital part in maintaining grant and donor documentation and supports public communications, including newsletters and social media—designed to amplify the organization’s mission, engage stakeholders, and expand community support.

This is an excellent opportunity for a mission-driven professional with strong organizational, communication, and development skills to make a meaningful impact within an organization committed to equity and education.

• Location: Portland, OR 97217 (FULLY ONSITE)
• Schedule: Monday – Friday, 8:30 AM – 5:00 PM
• Type: 6-Month Contract-to-Hire
• Pay Range: $25.00 - $28.75/HR. (Depending on Experience)

KEY RESPONSIBILITIES

CRM & Database Management

• Lead the migration and maintenance of donor data into the Little Green Light (LGL) CRM.
• Ensure accurate gift entry, reconciliation across platforms (e.g., checks, PayPal, Classy), and timely donor acknowledgments.
• Collaborate with the bookkeeper to prepare monthly donation and reconciliation reports.
• Maintain clean, segmented donor records and generate reports for fundraising and grant tracking.

Fundraising & Event Support

• Provide logistical and administrative support for 3–5 annual fundraising events, including the “Spread the Love” gala.
• Manage RSVPs, payment processing, registration, and collateral creation.
• Coordinate merchandise (KairosPDX swag) inventory, ordering, distribution, and event tabling.
• Attend and support staff and family engagement events as needed.

Administrative & Marketing Support

• Support the Development Manager with meeting coordination, agenda prep, note-taking, and donor correspondence.
• Manage contract tracking, invoice preparation, and purchase approvals as the Development Team Purchasing Coordinator.
• Develop visual and digital marketing materials using Canva, Mailchimp, and other tools for newsletters, campaigns, brochures, and social media.
• Oversee segmented mailing lists and support communication strategy execution.

Grants & Reporting

• Coordinate data entry, tracking, and reporting for new grants.
• Assist in compiling and preparing grant materials and related fundraising analyses.

QUALIFICATIONS

• Bachelor’s degree or 3+ years equivalent professional experience.
• One-year relevant experience working with children from diverse racial and cultural backgrounds.
• Two years of fundraising/development experience (paid or unpaid) or related experience.
• Experience with CRM/Donor Databases, Google Suite, Microsoft Office Suite and Marketing Tools (e.g. Canva).
• Ability to engage effectively with diverse stakeholders including families, students, staff, corporate partners, donors, volunteers, and vendors.
• Highly organized, detail-oriented, and results-driven, with strong planning and implementation capabilities.
• Excellent written and verbal communication skills across a variety of professional contexts.

PREFERRED

• Experience working with children ages 5 to 11.
• Experience working with diverse populations, specifically people of color.
• Experience with database and financial reconciliation knowledge.

ABOUT KAIROSPDX:

KairosPDX is a non-profit organization focused on delivering excellent, equitable education to underserved children, their families and their communities. Through innovative pedagogy, community collaboration and family partnership they are working to close Portland’s persistent achievement and opportunity gaps in measurable and sustainable ways. Their mission is to eliminate these prolific racial achievement and opportunity gaps by cultivating confident, creative, and compassionate leaders. They aim to do this through an organizational approach that includes PK-5 KairosPDX Learning Academy, Family Connections Programming, KairosPDX Training Academy, and Local and Legislative Policy.

Kairos is Greek for a special moment in time, and they believe they are creating this time and space for children and families, making KairosPDX a very special place to work. They are committed to the core values of Respect, Responsibility, Excellence, Honesty, and Service. They value data, reflection, feedback and continuous improvement as they work together on behalf of their children and families. Their expectation is that staff at KairosPDX are invested in their mission and participate in creating structures, developing school culture and communicating their work to families and the larger community. Staff work together to support the whole child – academically, socially, emotionally and culturally—using published curriculum, current research, and the children's’ own interests to build their curriculums.

About Motus Recruiting and Staffing, Inc.

Founded in 2006, Motus is an award-winning recruiting and staffing firm in the Pacific Northwest, specializing in professional services and technology solutions. We are a group of people who recognize the importance of representation and actively fight for diversity, equity, and inclusion in the recruitment process. Our goal is to educate organizations on the importance of DEI when hiring, promoting, and supporting diverse employees. We are calling organizations to demonstrate their commitment to DEI by being intentional about whom they hire. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, or protected veteran status.

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