Database Coordinator

Fixed Term One Year Contract (possible conversion to full-time employment)

Hybrid position with the requirement to attend the office 1-2 days a week

About PDAC

The PDAC is proud to be the leading voice of Canada's mineral exploration and development community since 1932. Minerals and metals are the foundation of modern society. From the smartphones in our pockets to the cars we drive, they are essential to the technologies we rely on every day. PDAC works with its stakeholders to ensure that the materials needed to drive innovation and build a sustainable future are available for generations to come. We believe that every PDAC employee plays a key part toward achieving this goal!

Currently representing over 8,000 members around the world, we are proud to host the award winning PDAC Convention, the world’s premier mineral exploration and mining event. Held annually in Toronto, this prestigious event, with a legacy spanning nearly 100 years, attracts over 25,000 participants from more than 130 countries.

If you’re looking to be a part of something impactful, PDAC offers a rare and exciting opportunity!

The Opportunity

Reporting to the Manager, IT & Administration, you will collaborate to manage and maintain the Association’s database system. You will play an important role in ensuring the accuracy and integrity of our membership, event exhibits and attendee data. Your responsibilities will include assisting staff and contractors in effectively using the Association Management System (AMS), responding to user inquiries, participating in testing, and creating and updating training resources. You will also lead the ongoing data maintenance and clean up to ensure data consistency. Your technical and database management skills will contribute to the smooth operations of our member and event management processes.

What You Will Do:

• Receive and Evaluate Requests from Staff: effectively manage and remedy requests from team members related to the AMS (ClearVantage), provide technical support to users of the database system, assist with troubleshooting and resolving database related issues.
• Conduct and Evaluate Testing: assist in the testing of all web forms and web-based apps.
• Reporting and Analysis: collaborate with other departments to develop lists and reports as required.
• Create and Update Training Resources: conduct training, create and maintain documentation, manuals and other training resources.
• Maintenance and clean up: participate in the review, clean up and merging of individual and organization records.
• Continuous Improvement: review and suggest improvements for processes and workflows in the AMS.
• Data Privacy and Compliance: Assist with projects related to compliance with data protection regulations and privacy policies.
• Other duties as reasonably required based on PDAC needs.

You Have:

• University/College degree in a relevant field of study or a combination of equivalent education, job-related training and/or experience
• 1-2 years experience with Association Management Systems; knowledge of or experience with ClearVantage by Euclid Technologies is an asset
• Solid understanding of relational data concepts; familiarity with SQL is a plus
• Experience developing training resources and delivering user training
• Proven experience in system and database testing
• Demonstrated administrative, organizational and problem-solving skills with a proactive approach to identifying and resolving issues.

You Are:

• Well-versed in technology
• Exceptionally precise, demonstrating accuracy and a high attention to detail
• Able to successfully manage multiple priorities and competing deadlines
• Service focused, providing excellent support to internal and external stakeholders
• An excellent communicator; you have demonstrated interpersonal, verbal and written communication skills
• Diplomatic, discreet and able to maintain confidentiality
• Adaptable with a demonstrated ability to learn and apply new knowledge and skills

This position will be working in a hybrid mode. The PDAC office is located at 170 University Avenue, Suite 800, Toronto, Ontario.

We request that applicants submit a cover letter and resume to [email protected]. We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.

PDAC is an equal opportunity employer, and we value diversity. PDAC will provide, on request, accommodations for disabilities to support your participation in all aspects of the Recruitment Process.