Job Title: Data Administrator

Company: Habitus Concept

Location: Central Jakarta, Indonesia

Industry: Premium Door Hardware & Architectural Solutions

About Habitus Concept:

Habitus Concept is a leading supplier of premium door hardware, offering curated solutions that blend functionality with refined aesthetics. We collaborate with top-tier manufacturers to support residential architecture with exceptional products and technical know-how.

Job Summary:

We are seeking a meticulous and proactive Data Administrator to ensure the integrity and accuracy of our operational data. This role is essential in supporting sales, inventory, and procurement processes by maintaining structured, up-to-date records across ERP and collaborative platforms.

Key Responsibilities:

• Manage and update ERP system database: products, pricing, item codes, warehouse data, etc.
• Receive and process Sales Orders (SO); verify completeness and input into ERP.
• Monitor stock availability for daily sales and project requirements.
• Calculate and revise product price lists on a regular basis.
• Document incoming goods and support procurement data entry.
• Support the sales team with updated templates, commercial naming, and accurate product references.

Key Activities (Tools & Notes):

• Review Sales Orders: Quotient, SharePoint — ensure data is complete and aligned with needs.
• Monitor inventory & stock movement: ERP, warehouse reports — with attention to fast-moving items.
• Scan and archive delivery documents: Scanner, NAS folder — use standardized file naming format.
• Input new item codes: ERP — coordinate with procurement if costing data is missing.
• Track stock levels periodically: Excel, ERP — flag low stock levels to the relevant team.
• Receive and verify incoming goods: PO, delivery notes — match with procurement documents.
• Perform basic QC checks: SOP checklist — document any rejected items for follow-up.
• Support sales team requests: SharePoint, Excel — provide the latest pricing and product data.
• Maintain master price list: ERP, Excel — update pricing or product entries when changes occur.
• Prepare weekly inventory reports: Excel, ERP — submitted every Friday afternoon for sales use.

Requirements:

• Experience in data administration or similar roles.
• Proficiency in Microsoft Excel (pivot tables, formulas, filters, VLOOKUP/XLOOKUP).
• Familiarity with ERP systems and digital file management.
• Strong attention to detail and accuracy.
• Effective communicator with strong organizational skills.
• Bonus: Experience in architectural or design-focused industries, using AI tools to leverage higher productivity and output.

How to Apply:

Please send your resume and a short cover letter to [email protected] with the subject line:

Data Administrator Application – [Your Name]