We are looking for an Administrative Coordinator of Operations for one of our clients based in Anderlecht.

This is a contract as Consultant (employee or freelance) until december 2025 (with possibility of extension).

Job description

In the Clinical Trials Team, the Administrative Coordinator of Operations will be responsible, with minimal direction, for performing administrative functions for leaders, their direct reports, and large teams.

Responsibilities include but are not limited to organizing and scheduling meetings and appointments,maintaining calendars, supporting onboarding and offboarding of local employees, assisting with department forecasts and budgets, invoice review and approval, travel arrangements, expense reports, and ordering and dispensing supplies.

The Operations Coordinator will be responsible for travel (transportation, accommodations) within specified budgets and expense reports. Additionally, the Operations Coordinator may provide support or oversight of similar activities in other client's offices or for staff located in other client's offices.

The position involves high-level contact (Internal and/or External) and exposure to sensitive and confidential information requiring the use of tact, diplomacy, discretion.

Requirements

• Bachelor Degree Office Administration.
• More than 10 years experience in a similar position in the pharmaceutical sector (in clinical trials it's a +).
• Ability to support a large team of approximately 20 people or more.
• Experience with international colleagues, coordination, and travel.
• Ability to work independently.
• Ability to provide quality work within agreed timelines with strong attention to accuracy and detail.
• Ability to work effectively within an international team environment.
• Ability to prioritize, organize and plan workload and to anticipate issues and problem solve.
• Creative “out of the box” thinker with conceptual strengths, who will challenge the status quo to improve and deliver results with minimal direction.

Offer

For this position of Administrative Operations Coordinator, we offer an attractive salary with benefits (car, insurance, monthly allowance, 7 euros meal voucher per day, ...). A rate as freelancer is also possible. Hybrid work : 2 days at the office, 3 days from home.