Description

The Controller supports the mission by ensuring the accuracy of all financial transactions impacting the GL, managing all Audit and Tax reporting and overseeing accounts payable, accounts receivable, the monthly close process.

The Controller Is Responsible For

• Daily recording of vendor invoices, bank activity and other transactions.
• Reviewing, reconciling, recording, and analyzing the daily ReStore sales details.
• Oversight and reconciliation of physical inventory counts of building materials inventory.
• Maintaining and tracking and reporting job costs for building projects.
• Managing the monthly accounting close and month-end account reconciliations.
• Managing the annual external Audit preparation and processing.
  
  

Job Conditions

• The position is full-time, 40 hours per week. Some evening and weekend work may be required.
• This position is classified as exempt.
• The Controller reports to the EVP & CFO and is a member of the organization’s Finance Department. This position supervises the Senior Staff Accountant position.
• This position is subject to criminal and credit background check and drug and alcohol testing.
• The Controller is expected to use discretion and independent judgment in carrying out his/her responsibilities and to represent the organization in a professional, knowledgeable and collegial manner at all times.
• Other conditions and benefits are explained in the Staff Policy Manual.
  
  

Requirements

Education/Professional Credentials

• Bachelor’s degree in business administration with a major in accounting or equivalent coursework. MBA or CPA preferred.
  
  

Experience

• Minimum of 10 years’ general accounting experience, preferably including non-profit organization experience. A background that includes financial auditing and additional experience with inventory is preferred.
• Experience in construction or the homebuilding industry and job cost accounting are preferred.
  
  

Skills

• Hands-on, current working knowledge of general accounting principles and practices.
• Excellent computer skills with proficiency with Microsoft Office (Word, Excel, Outlook, and TEAMS). Sage ERP or similar accounting software package is required. Experience with Crystal Reports preferred.
• Strong organization and communication skills.
• Able to meet deadlines and pay attention to details with high level of accuracy.
• Strong analytical and reconciliation skills.
• Able to interact effectively with stakeholders, including but not limited to staff, volunteers, auditors and vendors.
  
  

Responsibilities

Supervisory

• Supervise the work of the Senior Staff Accountant, including setting goals and evaluating performance.
• Responsibility for Volunteer management of weekly support of invoicing process
  
  

General Accounting/Reporting

• Maintain fixed asset cost and depreciation worksheets; reconcile to general ledger annually.
• Prepare month-end closing entries and account reconciliations as requested.
• Reconcile general ledger accounts to various departmental reports monthly.
  
  

ReStore Accounting/Reporting

• Review, reconcile, record and analyze the daily sales activity for the ReStore. Resolve exception items with ReStore management as soon as possible.
• Review ReStore bank deposit and document together with point-of-sale records.
• Maintain documentation for all bulk sales transactions. Review the documentation and report any unusual items.
• Prepare and submit Georgia sales tax returns monthly and process ACH payments.
  
  

Accounts Payable Processing

• Review vendor invoices for accuracy, approvals, purchase order agreements, and coding. Enter into accounting system daily.
• Process and mail checks to subcontractors and vendors.
• Use judgment to resolve vendor payment disputes. Refer significant issues for further follow-up.
  
  

Building Material Inventory - Accounting/Reporting

• Enter purchase orders and withdrawals for house builds into the accounting system, interacting as needed with the Warehouse and Construction departments.
• Prepare count sheets/tags and oversee monthly physical inventory counts of building materials inventory.
• Review ledger vs. physical count quantities by inventory item with the warehouse staff. Analyze significant inventory variances and assist the warehouse staff with resolving discrepancies.
• Document reconciling items and submit inventory variance report for review no later than the third business day of each month.
  
  

Job/Project Cost Tracking and Reporting

• Maintain job numbers and job cost codes in Sage Accounting system.
• Update the build cost standards as a part of the annual process for establishing overall construction budgets.
• Prepare weekly reports detailing inventory used to date per house for construction management. Analyze and report issues and discrepancies.
• Prepare annual notebooks to hold final job cost reports by house build for that year’s starts.
• Enter final, approved construction build standards for each house into the accounting system.
• Prepare actual vs. build standard cost reports for completed house builds monthly for review by Operations Management. Discuss significant variances with Operations and summarize explanations on the reports for review by the CFO.
  
  

Other

• Respond to ad hoc reporting requests by the President & CEO, Vice President of Operations and Land Development, and the CDO.
• Take the initiative to identify, seek management approval, and implement policy, process, and system improvements in all aspects of the job.
• Maintain, Develop, and update all Accounting and Finance policies and procedures as required
• Attend Finance Department meetings.
• Perform other duties as assigned.