Working Title: Contracts Coordinator / Management Analyst 3

Job Class: Management Analyst 3

Agency: Children Youth & Families Dept

• Job ID: 86303
• Location: St. Paul
• Telework Eligible: Yes
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers. This vacancy is open for bids and for all qualified job seekers simultaneously. Bidders will be considered through 5/22/2025. Please note that to be considered a bidder, you must be a permanent non-probationary DCYF employee in the same job classification as the position.
• Date Posted: 05/16/2025
• Closing Date: 05/23/2025
• Hiring Agency/Seniority Unit: Children Youth & Families Dept / DCYF Central Office MAPE
• Division/Unit: DCY - Payroll / DCYF Grants & Contracts
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $27.84 - $40.82 / hourly; $58,129 - $85,232 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes
  
  

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

In the 2023 legislative session, the Governor’s Office, Minnesota legislature, and leaders for children and families worked in partnership to pass legislation establishing the Department of Children, Youth, and Families (DCYF) to create a sustainable, public face for children’s issues in state government. This new cabinet-level agency brings together programs centered on children and families, including child care and early learning, child support, child safety and permanency, economic support and food assistance, and youth opportunity. Formerly a part of the Department of Human Services, the new Department of Children, Youth, and Families (DCYF) Agency became effective on July 1, 2024.

***Employees may generally telework up to 50% of their scheduled workdays in a month. Employees that live 50 miles or more from their permanent/principal work location and live within the State or a county bordering the State may telework more than 50% with approval. ***

As a Contracts Coordinator, you will manage and coordinate the Minnesota Department of Children, Youth and Families (Department) contracting process for all Department contracts, including but not limited to professional/technical contracts, grants, income contracts, annual plans and master contracts; to participate in the development of an Annual Contract Plan for the Department; to review all contracts initiated by the Department to ascertain compliance with, as to form and execution, and Department of Administration-Office of State Procurement (OSP), Department of Administration-Office of Grants Management and Department policies; to refine and manage contracting data on all Department contracts and contractors; and to integrate with the procedures utilized by the Statewide Integrated Financial Tools (SWIFT) system and any subsystems used for payment to grantees. . The integration and continuous monitoring of these procedures assures the successful procurement of numerous professional/technical and grant services for the Department.

Responsibilities include:

• Act as a central resource for all agency personnel that draft RFPs, contracts, and other legal agreements by providing accurate information and assistance regarding the State's contracting process and the procedures governing the State's contracting methods. Manage the execution of the Department's contracts and related documents assuring compliance with State laws and Department policies governing legal agreements.
• Manage the Department Annual Plans to assure Department adherence with specific plan components authorized by the Department of Administration.
• Act as a resource and hub of information related to all aspects of the contracting process. Provide on-going assistance to program staff, Financial Operations Division staff and co-workers in OGC with the complex intricacies that are associated with the execution of contracts. Provide high quality customer service to all Department staff, management, and external parties related to the contracting process.
• Manage, operate, and provide solutions to issues that arise with the OGC’s contracts tracking workflows. Assist Department program staff on the use of workflows for the entry and review of all types of legal agreements, including but not limited to professional/technical contracts and grant contracts.
• Perform other tasks necessary to assure an efficient and effective centralized contracting process.
  
  

Minimum Qualifications

• To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month, day and year for each job held.**
  
  

2 years professional experience in contract coordination, contract management or procurement.

Bachelor’s degree in accounting, finance, business administration or economics may substitute for 1 year of professional experience OR master’s degree in accounting, finance, business administration or economics may substitute for 2 years of experience.

• Experience managing the full lifecycle of contracts, including processing, tracking deadlines, and organizing related documentation while maintaining a high level of customer service.
• Familiarity with contract management policies and procedures in a public sector or regulated environment.
• Knowledge of legal requirements and compliance standards related to state contracts and procurement processes.
• Proven ability to analyze complex contract and financial information to ensure accuracy, consistency, and compliance with applicable regulations.
• Demonstrated ability to prioritize and manage multiple tasks or projects in a fast-paced, deadline-driven environment with strong attention to detail.
  
  

Preferred Qualifications

• Extensive technical knowledge of the state contracting processes.
• Experience coordinating state professional/technical contracts and state grant contracts with applicable state laws and policies.
• Advanced Knowledge and skill in SWIFT.
• Knowledge of software collaboration tools (SharePoint) to provide leadership in the design, administration and implementation of such systems.
• Excellent skills using software applications, including Word, Excel and PowerPoint.
• Communication and interpersonal skills sufficient to work effectively in a team environment, and with internal and external customers
• Variety of experiences working effectively with others from different backgrounds and cultures.
  
  

Additional Requirements

REFERENCE/BACKGROUND CHECKS – DCYF will conduct reference checks to verify job-related credentials and a criminal background check prior to appointment.

How To Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at 651-259-3637 or email [email protected]. For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about this position, contact Luis Hernandez Cuate at [email protected] or 651-431-6793.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Luis Hernandez Cuate at [email protected].

About Children Youth & Families Dept

(Include brief description of agency -- limit to two sentences)

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth
  
  

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being
  
  

Support to help you reach your career goals:

• Training, classes, and professional development
• Tuition reimbursement
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov)
  
  

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care
  
  

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at 651-259-3637 or email [email protected] and let us know the support you need.