Primary Purpose: Responsible for maintaining Choice Partners contract files, board agenda items and disseminating contract information to members and vendors. Will perform specialized tasks from pre-award to close-out. Qualifications: Education/Certifications: * Bachelor's degree from an accredited university in business or related field or 4 years equivalent work experience with contracts/document control * Professional certification in purchasing preferred but not required, such as CPPB, CPPO, RTSBO, and/or RTSBA Special Knowledge/Skills: * Ability to effectively utilize computers and software including Microsoft Office suite and other software required by the division * Ability to research and interpret information to respond to inquiries * Ability to organize, prioritize, meet established deadlines and handle multiple tasks * Ability to maintain accurate and auditable records * Ability to communicate effectively (verbal and written) using proper English grammar * Advanced understanding of contracting concepts and principles * Cross-Functional Collaboration: Collaborate with internal stakeholders, and vendors to ensure alignment of contract objectives. Experience: * Experience with private or public purchasing preferred * Experience working with online bidding platform * 4+ years prior experience in a contract administration role or a related field Major Responsibilities and Duties: * Prepare and review monthly board agenda items. * Receive and process signed responses from vendors for new and renewal RFP's. Ensure completeness and accuracy of documents and communicates errors to potential vendor. * Establish and maintain Choice Partners (CP) contract electronic files, as outlined by division procedures. Create and maintain due diligence files for all contracts. * Responsible for ad placement for all RFP's in multiple newspapers, websites, etc. * Responsible for annual renew RFP submission in Ionwave. * Responsible for running complete SAM reports and form 1295 verification for all contracts. * Ensure timely renewal or cancellation of annual contracts as directed by Contract Managers. * Ensure notification of newly awarded vendor contracts by supplying award letter, copy of execution of offer and contract. * Responsible for contract assignment when needed * Responsible for collecting Interlocal agreements, Participation agreements and/or form 1295 for new members. * Maintain all insurances and licenses required for vendor contract files. * Participate in conferences and vendor shows to represent CP/HCDE as assigned. * Provide excellent customer service to all parties. * Maintain confidentiality. * Maintain a positive attitude and a neat and professional appearance that exemplifies confidence and professionalism. * Perform other duties as assigned.