Brief Description

Overview:

Middleburg is expanding and seeks an experienced Contracts Administrator to support the Construction Management Team(s) in managing its projects by facilitating job setup and accounting for all assigned projects. The Contracts Administrator is responsible for coordinating the complete construction and administrative requirements of various projects (3-5 depending on stages) and organizing them into the project management system. This position involves a variety of duties and requires an organized individual who can multi-task effectively.

Key Responsibilities:

• Generate subcontracts and Purchase orders utilizing information received from the Project Managers
• Review and distribute Monthly subcontractor pay applications and processing through accounts payable
• Work with Project managers to generate monthly bank draws
• Establish and monitor subcontractor’s compliance with Subcontract and PO requirements
• Verify cost information from all internal and external sources, maintaining all appropriate records.
• Performs other duties as assigned and directed.
  
  

Requirements

• BS/BA or equivalent combination of education and/or experience required.
• Minimum 5 years’ experience providing contract support for a construction or development organization required.
• Demonstrated ability to work with executives and to coordinate a high volume of diverse assignments, effectively handle competing priorities, and maintain attention to detail.
• Proficiency in use of Microsoft office applications including Word, Excel, and PowerPoint; ability to learn organization’s database, content management system, and other software as needed.
• Meticulous grammar, editing and writing, presentation, and communication skills.
• Demonstrated ability to maintain confidentiality and use good judgment in making independent decisions with a high degree of tact and diplomacy.