Construction Services Coordinator – Fairfax, VA

Are you a detail-oriented administrative professional looking to join a highly collaborative and people-driven firm? If so, we want to hear from you!

Our client is a Fairfax, VA-based engineering firm that’s built on a foundation of creating eco-friendly and cost-effective solutions for their clients’ MEP/FP engineering needs.

They are looking to add a Construction Services Coordinator to their team to support the Construction Administration (CA) process and provide general administrative support to engineering staff. The ideal candidate is organized, pays close attention to detail, and is a fast learner! This is a great opportunity to meaningfully contribute to and support a growing and vibrant team.

Key Responsibilities:

• Log, assign, track, and distribute CA documents, including submittals, RFIs, and change orders
• Maintain organized project folders and document logs, ensuring accurate recordkeeping across internal logs
• Monitor workload distribution and coordinate with the engineering team to follow up on deadlines
• Utilize proactive communication with external and internal teams by providing timely updates on submittals and RFI’s, confirming receipt of materials, and addressing deadline constraints to support seamless project coordination.
• Support process improvement initiatives across administrative workflows
• Assist with office management tasks and marketing proposal prep

Preferred Qualifications:

• High school diploma or associate’s degree in business administration, communications, or a related field (or equivalent experience)
• Experience in construction administration or a general administrative support role is a plus
• Strong time management, prioritization, and organizational skills
• Excellent verbal and written communication abilities
• Collaborative mindset with the ability to work well in a team setting
• Proficiency in Office365 tools (Word, Excel, Outlook, etc.)
• Ability to learn and adapt quickly to client-specific software platforms
• Familiarity with software such as Newforma, Procore, e-Builder, Kahua and/or Big Time would be a plus!

Benefits:

Our client's benefits reflect their inclusive values and are designed to ensure that all of their people lead happy, healthy, and balanced lives. They offer a robust benefits package including but not limited to:

• 100% employee medical, dental, and vision coverage.
• Retirement fund with guaranteed employer contributions.
• Robust Professional Development Support.
• Competitive Paid Time Off & Paid Company Holidays.
• On-Demand External Career Coach.

Equal Opportunity Employer

At this firm, they don't just accept difference - they celebrate, support, and thrive because of it. They are a proud equal opportunity employer. Employment is based solely on a person's merit and qualifications directly related to professional competence. This firm does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy, or related condition (including breastfeeding), or any other basis protected by law.