The purpose of a Senior Property Manager is to oversee the day-to-day operations and management of Class A commercial (office/retail) buildings.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Oversee projects on site.
• Renegotiate contracts with vendors.
• Develop and maintain positive relationships with clients and tenants. Attend client and tenant meetings. Respond to tenant needs and services and ensure they are in compliance with policies, procedures, regulations, contractual obligations, and standards.
• Coordinate, oversee and/or manage repair and maintenance work assignments performed by technicians, vendors and contractors performing building maintenance and janitorial work.
• Reviews work orders to ensure that assignments are completed in a timely manner.
• Coordinate tenants move in and out and walk through spaces with tenants.
• Obtain and review price quotes for the procurement of parts, services, and labor for projects.
• Manage projects with typical budgets between $50K and $350K. Prepare capital operating budget and variance reports.
• Manage vendor relationships and train vendors on work order and billing procedures.
• Responsible for invoice processing and accuracy of cost center coding.
• Conduct financial/business analysis including preparation of reports.
• Monitor account performance as compared to company performance standards and budget.
• Review and oversee tenant handbook, including approved vendor list and building rules and regulations.
• Continuously identify all operating risks, including environmental, health & safety, and discuss solutions with management. Drives the implementation of measures, procedures, and training to minimize and mitigate operating risks.
• Drives operating efficiency with the property.
• Performs daily property inspections to ensure property management policies, procedures and conditions meet company expectations.
• Proactively maintain and assist in creating new policies and procedures for the ongoing operations of the building.
• Other duties as assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Responsible for managing property site tours, executing leases, and managing property maintenance. Duties include reviewing leases and contracts with tenants, replying to tenant inquiries in person, or by phone or email. Can work closely with maintenance staff and technicians to schedule repairs and organize routine maintenance checks. Excellent interpersonal and time management skills are essential. Experience in commercial/facilities property management or leasing will be beneficial.

EDUCATION & EXPERIENCE

High school diploma or general education degree (GED) required, bachelor’s degree (BA/BS) preferred with focus on business, technical or management areas. Minimum of two to four years of related experience and/or training. The ideal candidate will have experience assisting with management of a single, Class A, large square foot property required (i.e., Office or retail).

COMMUNICATION SKILLS

Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, dependable, and courteous service to customers. Ability to effectively present information. Ability to respond effectively to sensitive issues.

FINANCIAL KNOWLEDGE

Requires advanced knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and commissions. Conducts advanced financial analysis.

REASONING ABILITY

Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving several options in situations. Requires advanced analytical and quantitative skills.

OTHER SKILLS & ABILITIES

Intermediate to advanced skills with Microsoft Office Suite and Yardi software preferred.

SCOPE OF RESPONSIBILITY

Decisions made with thorough understanding of procedures, company policies, and business practices to achieve general results and responsible for setting project deadlines.