Deligo is a leader in AI-powered self-checkout solutions for food service and convenience stores. We are trusted by global leaders like Compass, Sodexo and WSH Group in France, Switzerland and the UK.

Standing in line to pay is the most frustrating part of any retail experience. At Deligo, we make checkout fast and magical by leveraging our passion for technology. Our self-checkout kiosks - powered by advanced AI and computer vision systems - instantly recognize food and retail items, enabling a rapid checkout process without barcodes or manual scanning. To date, we've saved customers 25.4 years of waiting in line, and we're just getting started.

We are a tight-knit team of hardworking, passionate builders who take pride in our craft and value mutual trust and respect in everything we do. If you're looking to join a rocket ship, this may be a great opportunity for you.

What to expect:

As a Business Operations Associate you will wear many hats at Deligo and will have the opportunity to grow in any of these directions as the company scales. You will report to our Chief of Staff and will be her right hand in many areas. At the same time, you’ll work closely with one of our co-founders by providing high-level executive support, for example managing scheduling, travel, and ad-hoc tasks, while also taking the lead in nurturing our team culture through organizing rituals, onboarding new colleagues, and ensuring everyone feels connected and supported.

Overall, on the administrative side of this role you will be responsible for running smooth operations making sure everything is accurately done on time. On the creative side, you will create a positive and welcoming office environment and fill it with good vibes.

This is how you’ll help us grow:

📊 Keep our Financial Engine Running:

• Manage invoicing, payments, and contract organization
• Issue and track invoices for customers and partners
• Review and approve outgoing payments
• Ensure accurate documentation and submission to accountants for month-end close
• Maintain structured contract records and ensure all agreements are properly signed and stored
• Serve as an internal auditor for the day-to-day financial organization

⚙️ Ensure Smooth Order-to-Delivery Execution:

• Coordinate new orders: prepare agreements, issue invoices, and update Jira with order details
• Oversee kiosk logistics: shipping (UPS), export/import documentation, and returns
• Handle export and import customs procedures and all related shipping tasks
• Maintain and keep updated our operational records

‍💼 Manage HR Admin & Team Onboarding:

• Support payroll administration: track vacations, submit extras, and confirm payments
• Process sick leave documentation with accuracy and discretion
• Onboard new team members: prepare contracts, manage technology setup, and handle first-day logistics
• Ensure smooth coordination with our internal and external HR stakeholders

🏢 Create a Happy, Well-Run Office Environment:

• Be the soul and backbone of the office: ensure a welcoming, efficient, and well-stocked workspace
• Keep the office supplied with essentials: snacks, coffee, stationery, and more
• Organize our weekly team lunches and contribute to maintaining our vibrant team culture
• Track and manage hardware needs and maintain an up-to-date inventory
• Help ensure our office remains a friendly, clean, and comfortable environment

👩‍💼 Own Executive Support:

• Act as an Executive Assistant to our co-founder: support with scheduling, coordination, and ad hoc tasks
• Organize business travel: book flights and accommodation based on internal guidelines
• Manage and reconcile all related travel and expense documentation
• Provide general admin support to leadership as needed

🎉 Be Our Culture Captain:

• Be a go-to person for team members, supporting both in-office and remote colleagues in feeling connected, supported, and informed
• Help new team members feel welcomed and smoothly integrate into the team
• Organize regular team events: weekly lunches, monthly all-hands, and other recurring events
• Plan and execute team building activities, celebrations, and culture-driven initiatives

✅ What you will bring to the table:

• 3+ years of experience in operations, finance admin, HR support, office coordination, or executive assistance (experience in a startup or scaleup, and working directly with C-level leadership is a plus!)
• Professional English and Hungarian skills, both written and spoken
• A keen desire for structure and order and relentless attention to detail
• Tech-savvy and comfortable using tools like Jira, Google Workspace (Google Docs, Google Sheets and Google Slides) and Slack
• A positive, friendly attitude 🌞
• Adaptable self-starter, can-do attitude: someone who thrives on taking the initiative to keep things moving smoothly and is eager to take ownership of their tasks
• Eagerness to learn and adapt quickly in a fast-paced startup environment🚀

What We Offer

• A chance to be part of a tight-knit, diverse squad shaping the checkout experience of tomorrow
• Joining at an early stage: you’ll have an outsized impact on a rapidly scaling company full of smart and motivated people
• Competitive compensation
• Tech gear to support your daily work
• Frequent team buildings and annual company retreats
• Inclusive and supportive work environment
• Weekly team lunch on the house
• Dog-friendly office 🐾

We’re looking forward to receiving your applications! If you have any additional questions, feel free to reach out to the Hiring Manager, Sára Vargha - Chief of Staff at [email protected]. 🚀