Application Deadline: 28 May 2025

Department: National Air and Space Museum

Location: Washington, DC

Compensation: $84,601 - $95,878 / year

Description

OPEN DATE: May 14, 2025
CLOSING DATE: May 28, 2025 *This job will close once 150 applications are received which may be sooner than the closing date *
POSITION TYPE: Trust Fund
APPOINTMENT TYPE: Indefinite
PROMOTION Potential
SCHEDULE: Full Time
DUTY LOCATION: Washington, DC


Position sensitivity and risk
Non-sensitive (NS)/Low Risk

Open to all qualified applicants

What are Trust Fund Positions?
Trust Fund positions are unique to the Smithsonian. They are paid for from a variety of sources, including the Smithsonian endowment, revenue from our business activities, donations, grants and contracts. Trust employees are not part of the civil service, nor does trust fund employment lead to Federal status. The salary ranges for trust positions are generally the same as for federal positions and in many cases trust and federal employees work side by side. Trust employees have their own benefit program, which may include Health, Dental & Vision Insurance, Life Insurance, Transit/Commuter Benefits, Accidental Death and Dismemberment Insurance, Annual and Sick Leave, Family Friendly Leave, 403b Retirement Plan, Discounts for Smithsonian Memberships, Museum Stores and Restaurants, Credit Union, Smithsonian Early Enrichment Center (Child Care), Flexible Spending Account (Health & Dependent Care).

Conditions of Employment

• Pass Pre-employment Background Check and Subsequent Background Investigation for position designated.
• Complete a Probationary Period.
• Maintain a Bank Account for Direct Deposit/Electronic Transfer.
• The position is open to all candidates eligible to work in the United States. Proof of eligibility to work in U.S. is not required to apply.
• Applicants must meet all qualification and eligibility requirements within 30 days of the closing date of this announcement.
  
  

OVERVIEW

The Smithsonian Institution, Undersecretary for Science & Research, National Air and Space Museum (NASM), collects, preserves, studies, and exhibits artifacts, archival materials and works of art related to the history, culture and science of aviation and spaceflight and the study of the universe. Its research and outreach activities serve all audiences, within and beyond its walls. The Museum commemorate the past and is committed to educating and inspiring people to foster appreciation for the importance of flight to humanity.

NASM is administered as one Museum with multiple locations: The National Mall building, the Steven F. Udvar-Hazy Center in Chantilly, Virginia and the Garber Facility in Suitland Maryland.

NASM provides access to the nation’s aviation and space flight history to an average of 7-9
million on-site visitors from around the world each year, making it one of the most visited
museums in the world. In addition,NASM draws tens of millions of virtual visitors to its website and broadcast, digital applications and webcast educational programming.

This position resides in the NASM, Directorate Business Operations and Technology Directorate, Department of Finance. The incumbent will serve as a Budget Analyst responsible for various functions in the financial management arena.

DUTIES AND RESPONSIBILITIES

Budget Formulation and Execution
· Utilize accounting and fund control systems to maintain proper financial balance and to assure that management obtains maximum benefit from financial resources without sacrificing efficiency or violating rules and regulations.
· Manage all aspects of the federal and trust budget process including but not limited to budget planning, formulation, presentation, allocation, execution, tracking and reporting.
· Forecasts funding needs and cost trends and advises program managers on the status of their funds and the availability of funding from various sources. The incumbent notifies managers when funds are nearly depleted to eliminate deficit spending or violate rules and regulations.
· Analyze, evaluate, and document applicable Smithsonian plans, policy, programs, functions, performance measures, issues and accomplishments. Advise NASM Leaders on policies and procedures, proper recordkeeping procedures, and the appropriate use of various funding types.
· Apply appropriate principles, analysis, techniques and methodology in the resolution of complex financial, administrative and operation challenges associated with budget development, execution and reporting for multiple NASM programs.
· Ensures program requirements are translated into funding requirements, prioritized, and available funds are efficiently distributed to support museum operations, objectives, and goals.
· Tracks expenditures and interprets a host of complex regulations and procedures governing the use of private trust and federal funds.
· Recommends and implements changes in funding sources to alleviate problems throughout the budget cycle. Any discrepancies and/or errors will be addressed and resolved within the quarter the error occurred.
· Compares alternative cost and program plans and recommends reprogramming available funds due to budget cuts, increased allocations, and actual expenditures.
· Utilize accounting and fund control systems to provide financial management reports and conduct analysis against new and/or revised requirements to ensure the accomplishments of planned museum operations.
· Review administrative documents to ensure that financial transactions are charged to the applicable account and funds are available to cover the obligations.
· Provide quality customer service in many areas to financial management and administrative management. Conduct duties as a liaison between departments internal to NASM and other central offices such as the Office of Finance and Accounting (OF&A), Office of Sponsored Projects (OSP) and the Office Planning Management and Budget (OPMB).

Technical Budget Advisor
· Serves as an advisor to the Supervisory Budget Analyst and the Assistant Director of Business Operations and Technology as needed. Conducts monthly, quarterly, and annual budget reviews with museum leaders. Reviews and analyzes all monthly financial statements for NASM’s trust
· and federal funds to assure accurate and consistent recording.
· Uses analytical methods and techniques to perform in-depth analysis of budget requests by exploring program tradeoffs and locating alternative methods of funding.
· Prepare projections and forecasts based on prior history and current expenditures to identify technical and policy problems.
· Develop formulation methods, execution tools, and develops budget guidance for budget submissions, obligation, and expenditure plans to assure that management obtains maximum benefit from financial resources without sacrificing efficiency or violating Smithsonian regulations.
· Conducts training sessions for NASM’s personnel on proper policies and procedures of all trust and federal fund budget related activities.
· Prepares and submits trust and/or federal monthly reconciliation reports detailing appropriations, revenues, encumbrances, expenditures, and available balances. Any discrepancies and/or errors will be addressed and resolved within the quarter the error occurred.
· Manages the income and expenditures involved in the Transformation financial activities surrounding the renovation and redesign of the NASM National Mall Building.

QUALIFICATION REQUIREMENTS

Experience required for this position is as follows:
· Comprehensive and detailed knowledge and understanding of governing budgetary policies, precedent setting decisions, procedures, and regulations issued by the department, NASM, and the SI to assure that budget forecasts, estimates, and submissions conform to requirements, guidelines, and financial objectives.
· Detailed and extensive knowledge of all funding types for both federal and trust funds; methods of funding; and budgetary and financial relationships between the assigned budget(s)
and budget and programs of other agency components and organizations.
· Knowledge and skill in methods and techniques for analyzing and evaluating the effects of continuing changes in program plans and funding on the accomplishment of the organization’s budget and program milestones
· Skill in analyzing budgetary relationships and developing recommendations for budgetary actions under conditions of time pressure and uncertainty due to short and rapidly changing program and budgetary deadlines and objectives; gaps and conflicts in proFactor 2.

Education completed outside the United States must be deemed equivalent to higher education programs of U.S. Institutions by an organization that specializes in the interpretation of foreign educational credentials. This documentation is the responsibility of the applicant and should be included as part of your application package.

Any false statement in your application may result in rejection of your application and may also result in termination after employment begins.

Join us in "Inspiring Generations through Knowledge and Discovery."

Resumes should include a description of your paid and non-paid work experience that is related to this job; starting and ending dates of job (month and year); and average number of hours worked per week.

What To Expect Next: Once the vacancy announcement closes, a review of your resume will be compared against the qualification and experience requirements related to this job. After review of applicant resumes is complete, qualified candidates will be referred to the hiring manager.

Relocation expenses are not paid.

The Smithsonian Institution provides reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation should contact [email protected]. Determinations on requests for reasonable accommodation will be made on a case-by-case basis. To learn more, please review the Smithsonian’s Accommodation Procedures.

The Smithsonian Institution is an Equal Opportunity Employer. To review The Smithsonian's EEO program information, please click the following: https://www.si.edu/oeesd.