REPORTS TO: Dean of Administration

WORK SCHEDULE: Monday through Friday 8:30am - 5:00pm

COMPENSATION: $74,680.58/year + DOE + Benefits, Non-Exempt Position

CLOSING DATE: Until Filled

Ilisagvik College is rooted in the ancestral homeland of the Iñupiat. As an institution, we are “Unapologetically Iñupiaq.” This means exercising the sovereign inherent freedom to educate our community through and supported by our Iñupiaq worldview, values, knowledge, and protocols. The Iñupiaq way of life is woven into our curriculum, programs, activities, and daily interactions within Ilisagvik College and our community partners.

Summary Of Position

The Bookstore Coordinator is responsible for the efficient daily operation of the College Bookstore, which includes purchasing supplies, coordinating textbook orders, maintaining inventory, and assisting students and staff in accessing required materials. This position ensures the smooth running of the bookstore, manages inventory and sales, and collaborates with other departments to support the College’s operational needs.

Essential Duties And Responsibilities

• Coordinates all textbook orders each semester, including procurement, processing, tracking paperwork, and ensuring timely delivery to instructors and students.
• Assists students in obtaining textbooks, working closely with the Registrar’s Office, Financial Aid, Business Office, faculty, Village Liaisons, and Expediters.
• Purchases all bookstore supplies and maintains up-to-date and accurate bookstore inventory and sales records.
• Manages student online accounts to reflect book purchases and ensures timely, accurate data entry.
• Communicate regularly with online and distance students, ensuring prompt mailing of textbooks.
• Reconcile bookstore sales, utilizing tracking software to manage inventory and generate sales and financial reports.
• Oversee the annual fiscal year-end bookstore inventory.
• Manages and ensures consignment inventory and sales are properly tracked.
• Processes interdepartmental requests for books and Iḷisaġvik-logo items for events, giveaways, and internal use.
• Works closely with the Marketing Division to ensure bookstore branding is consistent with College standards and to gather feedback on Iḷisaġvik-logo merchandise needs.
• Provides administrative support to the Dean of Administration’s Office, including filing, handling correspondence, answering phones, maintaining office supplies, and managing departmental records.
• Supports the Institutional Advancement Division by maintaining donor files, acknowledgment letters, receipts, and tracking them in both paper and electronic formats.
• Processes monthly credit card reconciliations, personnel requisitions, and personnel action forms.
• Cross trains with the Travel Coordinator and Executive Assistant to the Dean to provide coverage as needed.
• Attend departmental meetings and prepare meeting minutes or reports as required.
• Supports special projects, including event planning and coordination.
• Complies with all College policies and procedures, as well as applicable federal, state, and local laws and regulations.
• Performs other related duties as assigned.
  
  

Knowledge/Skills/Abilities

• Proficiency in word processing, spreadsheets, databases, and internet research.
• Strong organizational skills with the ability to manage multiple projects and adapt to changing priorities and deadlines.
• Ability to work independently with minimal supervision.
• Excellent written, oral, and interpersonal communication skills.
• Demonstrated ability to interact effectively in a multicultural environment.
• Ability to pass a pre-employment background check.
• Demonstrated knowledge in one or more of the following areas: post-secondary educational systems, North Slope Borough [NSB] institutions and organizations; Iñupiat culture, language, values, and traditions.
• Ability to interpret and represent North Slope community values, customs, and beliefs for the College.
• Ability to interpret and represent College actions and western institutions to the North Slope community.
• Ability to support Iḷisaġvik College’s mission.
  
  

EDUCATION/CERTIFICATES/TRAINING [Required]:

• Associate of Arts degree.
• Minimum of three (3) years of administrative office experience.
  
  

EDUCATION/CERTIFICATES/TRAINING [Preferred]:

• Bachelor’s degree in business, management, office technology, administration, or a related field.
• Five (5) years of administrative experience.
• Valid driver’s license.
  
  

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to sit, stand, walk, use hands to finger, handle or feel objects, tools, controls, and reach with hands and arms. The employee is frequently required to stoop, kneel, crouch, or crawl and talk and hear; The employee is occasionally required to climb or balance, and may occasionally drive a vehicle. The employee must be able to lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

ENVIRONMENTAL CONDITIONS: The environmental conditions described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and the employee is regularly required to work indoors with a usually moderate noise level in the work environment.

Benefits

Leave - 16 paid holidays and up to 36 days of paid leave

Retirement - Ilisagvik College is a public employer whose employees contribute to the State of Alaska, Public Employees Retirement System.

Health Insurance - Ilisagvik College is self-insured and Meritain Health is the health insurance third party administrator. Ilisagvik College offers health insurance to our employees with a no cost premium, and $50/pay period for each additional dependent and a low cost annual deductible of $200 for employee only and $600 for family.

Life Insurance - Ilisagvik College offers Life Insurance and Accidental Death & Dismemberment coverage through Guardian Life to employees at no cost to the employee in the amount of $100,000/per benefit.

Additional supplemental or voluntary retirement, life insurance, disability benefits offered.

If any questions, please contact [email protected]

Ilisagvik College is a Drug Free Workplace and Equal Opportunity Employer