Job Description

Job Description: General Manager Assistant

We are looking for a reliable and detail-oriented individual to support our General Manager with a wide range of administrative and travel-related tasks. This role requires strong organizational skills, professional communication, and the flexibility to travel for business purposes.

Responsibilities:

• Answer and direct phone calls to the appropriate individuals or departments
• Manage incoming and outgoing mail, packages, and deliveries
• Schedule appointments and maintain calendars
• Assist with administrative tasks, including:
• Scheduling meetings and managing correspondence
• Coordinating travel arrangements
• Data entry, filing, and document organization
• Transcribe meeting minutes and draft documents as needed
• Perform general office duties such as photocopying, scanning, and faxing
• Support and accompany the General Manager on business trips as required
• Assist with selected sales-related tasks, such as client communication, quote follow-up, and maintaining customer records — please note this is not a sales role, but may involve occasional sales support
  
  

Qualifications:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong organizational skills with the ability to multitask and prioritize effectively
• Excellent verbal and written communication skills
• High attention to detail and accuracy
• Ability to maintain confidentiality of sensitive information
• Knowledge of QuickBooks or similar accounting software is a plus
• Professional phone etiquette and the ability to handle calls efficiently and courteously
  
  

Please note: This job description is not exhaustive, and additional responsibilities may be assigned as needed.