The Montessori Academy of Colorado is a metropolitan school that engages each child through innovative academics, exploration of character, and a fearless, forward mindset.

Job Title: Auxiliary Programs & Operations Coordinator

Department: Administration

Reports To: Head of School, in conjunction with Program & Facilities

Employee Classification: Full-Time, Non-Exempt

Salary Range: $22.00-$27.00 per hour DOE

Daily Schedule: Monday-Friday, 8:30am-5:15pm (with a 45 minute break)

Job Summary

The Auxiliary Programs & Operations Coordinator at the Montessori Academy of Colorado plays a key role in the design, coordination, and management of auxiliary programming while supporting essential daily operations that contribute to a smooth, safe, and engaging school environment. This 12-month, full-time administrative position oversees the planning and execution of internal and external after-school enrichments, summer camp partnerships, and day-to-day operational logistics, including student transportation, going-outs (field trips), and basic technology support. The Coordinator ensures that all programming aligns with MAC’s mission and licensing standards, while also supporting a high-quality experience for students and families. This position is ideal for a highly organized, proactive, and collaborative professional who thrives in a fast-paced school setting and is committed to both student enrichment and operational excellence.

Job Duties And Responsibilities

Auxiliary Programs & Enrichment Coordination

• Lead the development and implementation of MAC’s internal after-school enrichment and club programming in collaboration with faculty and administrative team members
• Recruit and coordinate external enrichment and club vendors to enhance the Upper School after-school programming throughout the year
• Schedule, coordinate, and staff enrichment activities for Primary and Toddler communities
• Manage and act as the primary liaison for lower-school after-school coordinators and check in daily with after-school staff
• Serve as the primary liaison to Ivy Camps, managing ongoing coordination for their year-round enrichment offerings, including scheduling, space usage, and compliance with MAC policies
• Oversee all communication, logistics, and facility use for auxiliary programming, ensuring alignment with school mission and licensing requirements
• Collaborate with the Director of Communications to develop and distribute enrichment information, promotional materials, and family communications
• Maintain accurate registration and attendance records for all after-school programs and internal enrichments
• Coordinate after-care for school events
  
  

Summer Camp Management

• Act as the key point of contact and on-site coordinator for Steve & Kate’s Camp, supporting integration with MAC’s systems and routines, coordinating scheduling and facility use, and ensuring compliance with all MAC policies and licensing requirements
• Ensure all summer camp operations run smoothly in partnership with Steve & Kate’s team, MAC administrative staff, and the Facilities Department
• Support the integration of MAC-specific programming, if applicable, and ensure that all campers and families have positive, mission-aligned experiences
  
  

Operations & Daily School Support

• Coordinate logistics for school go-outs (field trips), including transportation scheduling, permission tracking, and communication with faculty and families
• Collect and track driver documentation for volunteers for going-outs and class trips (licenses, insurance, registration, background checks, etc)
• Ensure compliance with all transportation safety regulations
• Provide day-of operational support as needed to ensure the seamless execution of enrichment programs, off-campus activities, and other school events
• Serve as a responsive contact for internal operations, addressing immediate needs related to facilities, scheduling, or programming logistics
• Hold monthly check-in meetings with housekeeping staff
• Manage a calendar of building events and reserved spaces needed
• Oversee school health services in conjunction with the school nurse consultant
  
  

Technology & Equipment Support

• Manage shared technology resources used in auxiliary programs and school events (e.g., tablets, projectors, audio/visual equipment)
• Provide basic troubleshooting for equipment and coordinate with external IT support when needed
• Ensure auxiliary instructors and program partners have access to the tools and equipment necessary to deliver high-quality programming
  
  

Compliance, Safety, & Risk Management

• Collaborate with Program Directors and vendors to maintain compliance with licensing requirements for all auxiliary programs, including accurate documentation and preparation for inspections
• Support the development and implementation of risk management plans for off-campus activities and vendor programming
• Assist the Facilities team with the maintenance schedule, insurance, and registration of school-owned vehicles
• Partner with the Facilities team to ensure enrichment and camp spaces are safe, clean, and adequately equipped
• Maintain accurate records related to student health, safety procedures, and staff/vendor background clearances as required by local and state regulations
• Any other duties outside of this description that may be assigned as necessary by the Head of School
  
  

Qualifications

• Bachelor’s degree or equivalent experience in education, event coordination, program management, or related field
• Minimum 2–3 years of experience in program development or operational coordination, preferably in a school
• Strong organizational, communication, and interpersonal skills, with a demonstrated ability to manage multiple projects and deadlines effectively
• Proven experience collaborating with external vendors and program providers
• Proficiency in standard office software (Google Workspace, Microsoft Office) and comfort with learning new digital platforms
• Ability to lift and move up to 40 lbs., and willingness to obtain appropriate licensure to drive the school van if not already held
• Ability to respond calmly and quickly to changing circumstances and emergencies
• Clear communicator, confident in interacting with a wide range of stakeholders, including vendors, staff, and licensing officials
• Commitment to MAC’s mission and values, with a passion for supporting children and families through enriching programming and thoughtful operations
  
  

MAC is committed to caring for and investing in our employees by offering a generous benefits package, which includes 36 paid holidays annually, 12 Paid Time Off days, 3 Paid Professional Development days, health, dental, and vision insurance with an HSA option, a 403(b) retirement plan with employer match, employer-paid life insurance, and additional voluntary plans for life insurance, critical illness, and short- and long-term disability plans. Employees also receive an RTD EcoPass.

MAC is committed to providing a diverse and inclusive environment, free of discrimination or harassment, for its community. MAC does not discriminate on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, immigration/citizen status, age, marital status, pregnancy status, veteran status, disability, socio-economic status, political affiliation, or any other non-merit factor. Any person with a concern or allegation of discrimination or harassment shall report it to MAC’s Compliance Coordinator. For more information, please visit our website.