Swire Coca-Cola is looking for a proactive and detail-oriented Assistant Manager, Facilities Management to join our team. This role is key in ensuring smooth operation and maintenance of our office facilities. The ideal candidate will have strong organizational skills, excellent communication abilities and a commitment to maintaining a safe and efficient working environment.

This role reports to Talent and Engagement Director.

Key Responsibilities

• Facility Management: Oversee the maintenance and operation of the office facilities. This includes managing facility services such as cleaning, safety, access control, repairs and maintenance of equipment and systems.
• Project Management: Coordinate and organize office/facility-related projects, such as renovations, relocations, or equipment upgrades. This includes defining project requirements, creating project plans, and managing timelines and resources.
• Space Planning and Allocation: Coordinate the planning and utilization of office space, including assigning workstations, rearranging furniture, and facilitating renovations or relocations to optimize workspace efficiency.
• Vendor Management: Manage relationships with external vendors and service providers, such as cleaning companies and maintenance contractors. Obtain competitive quotes, negotiate contracts, and ensure service quality.
• Health and Safety Compliance: Monitor compliance with health and safety regulations and company policies.
• Budgeting and Expense Management: Assist in the planning and monitoring of the budget for office and facility-related expenses. Track costs and identify opportunities for cost savings.
• Emergency Preparedness: Develop and implement emergency response plans and procedures. Coordinate drills and maintain emergency contact lists. Serve as an emergency contact for the office, responding to emergency calls and situations as needed, ensuring swift action and communication during crises.
• Ad Hoc Tasks: Perform any additional tasks as required to support the team.

The Successful Applicant

• Bachelor’s degree in Facilities Management and Business Administration, or related field
• 5 to 8 years’ experience in facilities management and office administration or a related role
• Knowledge on building systems, maintenance procedures, safety regulations and compliance requirements would be an advantage
• Strong problem-solving skills, with the ability to identify and resolve issues quickly and effectively
• Strong attention to detail, with a commitment to delivering high-quality work and ensuring compliance with all relevant regulations and standards
• Ability to work collaboratively with internal stakeholders and external vendors
• Strong project management skills, with the ability to manage multiple priorities and deliver projects on time and within budget
• Fluent in written and spoken English and Chinese

What's on Offer

• Join our growing Swire Coca-Cola family, which already consists of 43,000 talented individuals!
• Enjoy an open and dynamic working environment.
• Benefit from stable and sensible working hours.
• Office location: Quarry Bay
• Excellent compensation and benefits package.
• Medical insurance coverage.

Diversity, Equity, Inclusion and Belonging

Swire Coca-Cola is committed to fostering an environment that values Diversity, Equity, Inclusion, and Belonging. We believe that a diverse workforce drives our goals and contributes to overall success. As an equal opportunity employer, Swire Coca-Cola hires talented individuals from any backgrounds and conditions. We strive to create a work environment that is respectful, inclusive, and free from any form of discrimination, harassment, or intimidation.

If you require special assistance due to disability or any other conditions during any stage of the recruitment process, please feel free to contact us at any time. We appreciate your interest in joining our team and your commitment to contributing to a diverse and inclusive workplace.