EMPLOYMENT TYPE: Permanent

DEPARTMENT: Fund & Corporate Services

DIVISION: Institutional Client Services

WORKPLACE STRUCTURE: Hybrid

Role Overview

PURPOSE OF JOB

As an Assistant Fund Administrator, you will play a crucial role in supporting the efficient operation of our fund administration processes. Your responsibilities will include assisting in investor onboarding, managing investor reporting, facilitating new business onboarding, maintaining accurate records, processing transfer instructions and payments, assisting in board meetings, and preparing board resolutions for Mauritian funds. You will also be expected to handle any other tasks related to fund administration as required.

Investor Onboarding

MAIN RESPONSIBILITIES AND DUTIES

• Assist in the onboarding process for new investors.
• Ensure all necessary documentation is collected and processed accurately.
• Liaise with fund managers/ investors to address any queries or concerns during the onboarding process.
  
  

Investor Reporting

• Prepare and distribute contract notes and Statement of Holdings to investors.
  
  

New Business Onboarding

• Support the onboarding of new business.
• Coordinate with internal teams to ensure smooth integration of new clients or funds onto the system.
• Assist in preparing necessary documentation for new business.
  
  

Maintenance Of Investor Files

• Manage and maintain investor files in the system.
• Ensure all information is up-to-date and accurately recorded.
  
  

Transfer Instructions And Payments

• Prepare transfer instructions accurately and promptly.
• Process payments in compliance with internal policies and regulatory requirements.
  
  

Board Meetings

• Assist in preparing board meeting agendas and materials for distribution.
• Assist in taking minutes during meetings.
  
  

Preparation Of Board Resolutions

• Draft board resolutions for Mauritian funds in compliance with relevant regulations.
  
  

General Fund Administration

• Undertake any other tasks related to fund administration as required.
• Provide support to other team members and departments as needed.
  
  

Essential Requirements

• Strong organisational and multitasking skills.
• Ability to work effectively in a fast-paced and dynamic environment.
• Attention to detail and accuracy in record-keeping.
• Excellent communication and interpersonal skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
• To demonstrate a can-do and optimistic attitude.