Position Description

Hudson County Community College

Position Vacancy Notice

Assistant Director, Payroll

Academic Administrative

Posting date: April 14, 2025

To perform this job successfully, an individual must be able to perform the essential job functions. Reasonable accommodations may be made to enable individuals with accessibility needed to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically articulated in the job description, but which mayreasonably be consideredincidental in the performance of their duties just as though they were included in this job description.

POSITION TITLE: Assistant Director, Payroll

Classification: Assistant Director

Salary Grade: 113

Union Affiliation: Academic Administrative

Office/School: Finance

Supervising Cabinet Member :Vice President for Business and Finance/CFO

Position Summary

Assist in processing semi-monthly payroll for employees, including data entry, timekeeping, and calculation of wages and deductions. Provide administrative and clerical support to the Payroll Office to ensure accurate and timely payroll processing. This position is responsible formaintaining payroll records, assisting with employee inquiries, verifying payroll data, and ensuring compliance with applicable laws and institutional policies. This role requires strong attention to detail, confidentiality, and excellent organizational skills to support the smooth functioning of payroll processes.

Summary Of Duties

Essential Responsibilities

• Payroll Processing Support
  
  

Assist in the preparation and processing of payroll for all employees, ensuring accuracy and timeliness.

Review and verify timesheets and payroll data for completeness and compliance.

Enter and update employee payroll information in the payroll system.

• Employee Records Management
  
  

Maintain and update payroll-related employee records including tax forms, direct deposit information, and deductions.

Ensure confidentiality and security of employee payroll records.

• Compliance and Documentation
  
  

Assist in ensuring compliance with federal, state, and institutional payroll policies and regulations.

Support the preparation of payroll reports, audits, and tax filings.

Maintain proper documentation and recordkeeping for payroll audits and compliance reviews.

• Payroll Issue Resolution
  
  

Address employee payroll-related concerns, such as discrepancies in pay, tax withholdings, and direct deposit issues.

Escalate unresolved payroll issues to the Director of Payrollor appropriate office.

• Administrative Support
  
  

Provide general administrative support, including data entry, filing, and responding to payroll-related inquiries.

• Time and Attendance Management
  
  

Monitor and verify employee time and attendance records.

Assist with the correction of timekeeping errors and discrepancies.

• Other Duties as Assigned
  
  

Perform other payroll-related duties as assigned to support the office’s operations.

Qualifications

Education & Experience:

• Associate degree in Accounting, Finance, Business Administration, or a related field (Bachelor’s degree preferred).
• Minimum of 1-2 years of experience in payroll, accounting, or administrative support, preferably in a payroll or finance department.
• Experience with payroll processing systems and timekeeping software is a plus.
  
  

Knowledge, Skills & Abilities

• Basic understanding of payroll processes, wage laws, and tax regulations.
• Familiarity with Ellucian Colleague for payroll processing, employee records management, and reporting
• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.
• Strong attention to detail and accuracy in data entry and recordkeeping.
• Strong customer service skills. Provide exceptional customer service by addressing employee inquiries with professionalism, accuracy, and efficiency.
• Excellent organizational and time management skills to meet deadlines.
• Ability to maintain confidentiality and handle sensitive payroll information with discretion.
• Strong communication and interpersonal skills to effectively assist employees and collaborate with other departments.
• Ability to analyze payroll data and identify discrepancies or errors.
• Problem-solving skills to assist in resolving payroll-related issues.
• Ability to work independently and as part of a team in a fast-paced environment.
  
  

Hccc Employee Benefits

We value and appreciate all employees and acknowledge the importance of a comprehensive benefit program. Below is a brief glance of HCCC benefits, perks, and discounts offered to employees. For more detailed information about employee benefits please visit: https://www.hccc.edu/administration/hr/benefits-pensions.html

As a New Jersey First Act Employer, new employees must establish a primary residence in New Jersey within one year unless an exemption applies.

HCCC is an equal opportunity and affirmative action employer. We are committed to ensuring a diverse and inclusive learning and working environment. Decisions on employment are made on the basis of the qualifications of an individual for the particular position being filled. Women, veterans and minorities are encouraged to apply.

01

Do you have a Bachelor's degree as outlined in the qualifications?

• Yes
• No
  
  

02

Do you have an Associate's degree as outlined in the qualifications?

• Yes
• No
  
  

Required Question