Position Details

Position Information

Position Title Assistant Dean for Student Affairs (Internal)

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Assistant Dean for Student Affairs provides leadership support to the University of Incarnate Word’s Rosenberg School of Optometry’s ( UIWRSO ) Student Affairs Office. This position is responsible for the overall administration of student affairs including recruitment, admissions, enrollment management, financial assistance advising, student services, student organizations, special events, and optometry alumni services. The Assistant Dean for Student Affairs reports to the Dean, School of Optometry.

Note that this is an internal opening and only current UIW employees are eligible to apply.

Benefits

UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program ( EAP ), wellness programs, employee discount program, Public Service Loan Forgiveness ( PSLF ) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.

Job Duties

Job Duty Name Essential Duties

Description Of Job Duty

• Develops and oversees national recruitment plan to enhance recruitment strategies and attract a qualified and diverse class; this includes executing a comprehensive communications plan, providing presentations, issuing marketing publications, managing website development/maintenance, etc.
• Oversees the student admissions process including management of the applicant management portals, communications, coordination of applicants, accepted and deposited students, initial review process, interview programs, and final candidate selections.
• Oversees the enrollment management for professional students including block registration, enrollment management reports, graduation audits, and maintenance of student records.
• Tracks, advises, and coordinates processes for financial aid, internal scholarships, debt counseling, and student employment.
• Manages student support and engagement initiatives to include counseling, career placement, training, policy development, and advising for student organizations.
• Conducts maintenance and training for OrgSync RSO umbrella.
• Tracks and maintains Student Health services/records to include ensuring compliance with immunization policy.
• Oversees major student events (i.e., orientation, commencement, awards banquet, etc.).
• Manages the optometry alumni network.
• Serves as an advisor to the Dean for student interests, issues, and concerns including ensuring compliance with the student grievance process.
• Serves as an advisor to students on matters of school policy including academic standards and professional conduct.
• Develops student policies and maintains the Student Handbook.
• Manages the Student Affairs budget.
• Serves on the Executive Council and Leadership Council.
• Serves as an ad-hoc member of the academic standards committee, professional conduct committee, and faculty scholarship and awards committee as well as other committees as assigned.
• Serves as an ambassador for the UIWRSO with students, alumni, parents, community leaders, and professional organizations.
• Manages student records and accreditation reporting as specified by ACOE and SACS .
• Performs other duties as assigned.
  
  

Qualifications

Knowledge Skills and Abilities

• Strong knowledge of general student affairs policies and procedures.
• Strong knowledge of general recruitment and admissions processes and procedures.
• Proficiency in effectively managing multiple priorities in a deadline driven environment.
• Strong problem-solving and analytical skills.
• Excellent communication skills, verbal, written, and interpersonal.
• Proficiency in MS Outlook, Word, Excel, or similar systems.
• Ability to effectively work independently and in a team environment.
• Strong budget management skills.
• Strong presentation skills.
• Excellent customer service skills.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA .
  
  

Required Education

Bachelors degree.

Required Work Experience

• Ten (10) years of experience in admissions, enrollment, or student affairs.
• Five (5) years of supervisory responsibilities.
  
  

Preferred Qualifications

None specified.

Required Certifications, Licenses Or Registrations

N/A

Work Hours

Typical office hours are Monday through Friday from 8 am to 5 pm with extended hours as needed, especially during peak periods and attendance of events, to meet departmental goals. This will include some evenings and weekends.

Physical Demands

• Ability to lift up to 20 lbs of office supplies.
• Ability to actively engage in events for extended periods of time.
• Ability to regularly move about campus and event venues to actively engage faculty/staff/donors/guests/(potential/current) students, as well as attend meetings on and off campus.
  
  

Posting Details

Posting Details

Posting Number CA079PO

Number of Vacancies 1

Job Type Full Time

Job Category Contract Administrator

Desired Start Date 06/01/2025

Position End Date (if temporary)

Reports to Dean, Rosenberg School of Optometry

Salary Commensurate with experience.

Open Date 04/28/2025

Close Date 05/03/2025

Open Until Filled No

Special Instructions to Applicant

This is an internal opening and only existing employees of UIW are eligible to apply.

EOE

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Title IX

This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.