Responsibilities include: · Prepare invoices, process payments, keep track of accounts, maintain files. · Reconcile monthly statements to General Ledger. · Review payroll. Post to General Ledger. · Review postings for accuracy to general ledger monthly. · Maintain vendor records. · Reconcile monthly PayPal receipts and credit card statements. · Create and update customer profiles with their project(s). · Review and approve employee time entry through the Admin QBO Online account. · Update projects’ budget and remaining contract value on a weekly basis. · Answer telephones and transfer calls to the appropriate staff. · Maintain online Calendar for events and scheduled meetings. · Maintain office supplies and order as needed. · Aid as needed in preparation for various meetings, in person and virtual. · Perform other duties as assigned. · Process, date, stamp and distribute daily mail. · Ability to prepare large-scale mailings efficiently such as with Word’s Mail Merge. · Maintain hard copy and electronic archive filing system. · Prepare and complete reports for submission to clients or reviewing agencies. · Basic knowledge of HTML and/or WordPress for CBCA’s online presence. · Fulfill online book orders that are placed through the CBCA website. · Maintain and update websites, social media, and electronic communications. · Maintain updated proposal documents for responding to RFPs, RFIs, and RFQs. Qualifications Include: · Knowledge of business software programs, including QuickBooks Online, Microsoft Office, and the ability to learn new programs. · A team player with the ability to work successfully in an office environment. · A motivated self-starter able to work collaboratively and flexibly. · Must enjoy working in a collegial, collaborative small-office environment. Job Type: Full-time Pay: $22.66 - $27.28 per hour Experience: Administrative Assistant/Bookkeeper: 5 years (Preferred) Architecture: 5 years (Preferred) Microsoft Office: 5 years (Preferred) Work Location: In person