The role of an Assistant Project Director (APD) is vital to increasing and ensuring the quality of our design and construction documents. This position requires a high level of architectural management. The individual must be self-directed and capable of leading others in a team environment. The (APD) will work closely with a Project Director, providing support, by performing assigned tasks that the Director deems necessary for the orderly operation of the team. This will include assisting, in the management of a team of project managers (job captains), directing work on multiple projects, and to ensure the on-time delivery of quality services. Additionally, it is expected that an APD will manage and produce drawings for their individually assigned projects. The APD is also expected to provide team leadership, perform training functions for project managers, and act as the liaison between managers, directors, and principals for project related issues and concerns. Additionally, it is important to stay in touch with current design trends in the industry and apply them to new projects as applicable. Education and Experience:  Has at least ten years of working knowledge and practical experience in an architectural office, AND a four- or five-year (architectural related) degree with more than six years of well-rounded architectural office experience.  Has complete knowledge and experience producing architectural drawing packages following industry standards.  Licensed architect who can perform programming and design functions, prepare construction documents without supervision, has a working knowledge of construction practices, and can perform all required drafting and CADD functions. Personal Qualifications, Qualities, and Characteristics: • Exhibits professionalism in appearance, behavior, and attitude. • Reliable, honest, prompt, and diligent. • Actively committed to and involved in personal and professional growth. • Able and willing to work and communicate as part of a production team. • Able to coordinate and oversee the production of multiple projects with relative ease. • Possesses strong leadership, management, and communication skills. • Understands commonly used architectural and construction concepts, practices, and procedures. • Possesses considerable construction knowledge or experience. • Understands construction methodology and building sequences. • Knows LEED/green architecture. • Possesses excellent Revit and AutoCAD skills and is familiar with Microsoft Office products and other Windows-based software packages. • Requires little or no direction/supervision to complete job functions. • Adheres to all office standards. Assistant Project Director Page 2 of 5 June 4, 2021 • Learns quickly and is willing and able to adapt to new processes and procedures. • Has complete working knowledge and personal individual experience preparing architectural drawings from concept/programming to construction document packages. • Follows through on instructions provided by principals. • Relies on experience and judgment to meet goals and deadlines with accuracy and convey progress to the director, principals, and clients. A significant degree of creativity and latitude is required. • Has a very strong personal organization and time management skills. • Exhibits progressive communication and presentation skills with clients, AHJ’s, contractors, etc. • Works with office staff to maintain smooth working relationships. • Trains, assists, and acts as a resource for the growth of other team members. • Workload/Management Expectation: Able to manage 20+ projects in various phases at any one time (from preliminary design/pricing packages to construction documents, constructions administration and project closeout. with little or no director or principal supervision. Specific Job Responsibilities and Expectations: 1. Performs tasks promptly and according to the project budget. 2. 3. 4. 5. 6. 7. 8. 9. Attends pre-design meetings with clients (either with or in place of the director or principals). Participates in the design of new projects and the on-going development of project designs. Responsible for overseeing the production of the preliminary design and pricing packages. Supervises, coordinates, and prepares design drawings in conjunction with the director or principals, and project managers. Works with staff to ensure deadlines for preliminary drawing requests. Assists in the development of fee proposals and subsequent additional service proposals. Identifies, researches, and comprehends project-related zoning and building code issues for each project. Resolves discrepancies/architectural conflicts and directs project managers to follow through accordingly. Supervises, coordinates, and prepares design development drawings (sign off/pricing packages) including site plan, floor plan, and elevation sheets. Assists in the ongoing evolution of project checklists and trains project managers on the proper use of these resources during the development of their projects. Contributes to the CADD drawings and office standards. Trains project managers on the proper setup and maintenance of all electronic files according to office standards. Develops overall timetables for projects in conjunction with the project coordinator. Directs and monitors project benchmarks/milestones throughout the design and permitting process. Updates the information on the weekly progress reports and weekly update reports to facilitate the communication between the architect, consultants, and clients. CawleyArchitects.com Assistant Project Director Page 3 of 5 June 4, 2021 10. Communicates and coordinates with the client(s) regarding project schedules as they are updated. 11. Attends and participates in all weekly client/contractor meetings to update them on the status of all projects under your direction. Follows up after the meeting with items that are of specific importance to the client/contractor. Attends and participates in weekly follow up (in-house) project coordination meetings with the office staff. 12. Assists in the weekly team meetings to review job progress, project manager workloads, and budgets, discuss team-related issues, and disseminate new client standards. 13. Supervises, coordinates, and reviews completed packages for pre-application submittal and design review approval processes with all AHJ’s 14. Performs a preliminary plan check with the city including a review of all building related code issues (or delegates this to an experienced project manager). Responsible for coordinating the resolution of all exiting, construction, fire rating, and occupancy issues, before working backgrounds are produced for the use of other team members. 15. Leads pre-Design Review meetings with the project manager and consultants to identify and resolve site and preliminary design issues. Directs the project manager to make all subsequent changes following the meeting. 16. Supervises and coordinates the required documents for city and client submittals (including CC&R/design standard submittals when applicable). 17. Takes calls from and makes contacts with City staff to stay abreast of city issues and schedules. Notifies Office Manager when aware of upcoming review fee or review schedule changes. 18. Supervises and coordinates cartoon sets for the construction drawings before the team starts up meetings. Reinforces office standards/processes by utilizing the “primary activity schedule” and directing the set-up of projects with resources mined from other projects during the cartoon set process. 19. Leads the kick-off meetings or delegates this task to an experienced project manager when appropriate. 20. Leads the meeting with the client, as a follow up to the team start-up meeting. Reviews the written notes taken by the project manager of all client-requested and team-developed changes discussed at the meeting. Has direct contact with the client of each project and works with the project manager to ensure that the team responds to and follows up on client requests. Notifies the appropriate office staff when additional service proposals are needed. 21. Maintains an awareness of and strives to meet the project’s overall timetable in all aspects of responsibility. Supervises the progress of team projects/project managers through their primary activity schedules. Regularly reviews overall team project budgets and timetables with the Accounting Department. 22. Supervises the management of consultant coordination of initial and updated backgrounds. Resolves project coordination issues with consultants to identify the key issues consultants have on each project and incorporates those into the weekly project reports to include revisions to the plans and minimizing first review corrections. CawleyArchitects.com Assistant Project Director Page 4 of 5 June 4, 2021 23. Corresponds with team members/consultants to schedule, invite, confirm, and remind staff and consultants of upcoming team meetings. Coordinates team meetings and provides approved team schedules and contact information. (Delegates these tasks as needed to Project Manager or Office Manager as time permits). 24. Updates and briefly analyzes weekly consultant tracker reports and works with staff to identify conflicts to prioritize consultant deadlines when necessary. Coordinates with consultants as needed to maintain project schedules. 25. Supervises the production of complete sets of construction documents suitable for log in to the city. Ensures drawing packages are in accord with our established procedures, checklists, and current construction drawing standards. 26. Resolves consultant logs in issues/delays as requested by project managers.