Administrative Assistant

Job Description: As an Accounts Receivable/Accounts Payable Administrative Assistant, you are essential to the financial operations and success of the organization. You will manage AR/AP tasks, support the finance team, and ensure accurate and timely processing of transactions.

Responsibilities

• Process and manage invoices, payments, and receipts.
• Reconcile accounts and resolve discrepancies.
• Maintain and update financial records and databases.
• Prepare and distribute financial reports and statements.
• Assist in the preparation of budgets and expense reports.
• Handle incoming calls, emails, and correspondence related to AR/AP.
• Schedule and coordinate meetings, appointments, and travel arrangements for the finance team.
• Provide support to team members and management as required.
• Ensure office supplies are stocked and equipment is maintained.
  
  

Essential Skills

• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with accounting software (e.g., QuickBooks, SAP).
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and problem-solving skills.
• Professional demeanor and strong interpersonal skills.
• Experience with AR/AP processes and procedures.
  
  

Qualifications

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• Previous experience in an AR/AP role is a plus.
• Familiarity with office equipment and procedures.
  
  

Benefits

• Competitive salary
• Health, dental, and vision insurance
• Paid time off (PTO) and holidays
• Retirement plan options
• Professional development opportunities
• Employee wellness programs
  
  

Pay And Benefits

The pay range for this position is $20.00 - $20.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  

Workplace Type

This is a fully onsite position in Syracuse,NY.

Application Deadline

This position is anticipated to close on Apr 30, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, Diversity And Inclusion Are a Bridge Towards The Equity And Success Of Our People. DE&I Are Embedded Into Our Culture Through

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people
  
  

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.