The Accounts Payable/Payroll Coordinator reviews and processes all documents pertaining to accounts payable and assists with the processing, procedures, and audits necessary to produce an accurate and timely payroll. The Accounts Payable/Payroll Coordinator provides service related to all payroll/wage issues.

Accounts Payable Responsibilities

Open Mail

• Stamp invoices with date stamp and vendor code.
• File yellow copies of P.O. in numeric order.
• Mail should be opened daily.
  
  
  

Matching Invoices to P.O.

• Matching invoice to P.O. should be done as soon as they are received in the mail.
• It is essential that the clerk follows up on any invoices sent to Volcare with a problem. This ensures the prompt recording of invoices for accrual purposes.
  
  
  

Professional Conduct

• Employee has the willingness and ability to perform additional duties and responsibilities in different areas of the department on an as-needed basis or as determined by management.
• Follows attendance and all other est. hospital/dept. policies.
• No more than 2 written substantiated complaints representing a breach of policy, procedure or professional behavior since last evaluation.
• Demonstrates the philosophy of team concept.
• Participates in staff meetings with suggestions that enhance the work environment and increase productivity.
• Communicates well with supervisor reporting problems with equipment, supplies. Requests assistance as appropriate.
• Maintains confidentiality as related to job responsibilities.
• Exhibits willingness to resolve problems as they arise.
• Consistently projects positive professional image through appearance and behavior.
• Attends 75% of staff meetings or reads and initials minutes.
• Completes assigned work within shift.
  
  
  

Guest/Interdepartmental Relations

• As observed by representatives of management, all interactions are conducted in a professional manner.
• Verbal and written feedback from patients, family members/significant others, medical staff, visitors and co-workers indicates behavior conducive to positive guest relations.
• Consistently exhibits appropriate phone protocol (e.g., answers phones promptly, is courteous and helpful).
• Consistently contributes to the team effort (e.g., assists co-workers when need is observed or upon request, offers constructive suggestions rather than complaints).
• Consistently displays cheerful and positive attitude.
  
  
  

Professional Growth and Development

• Completes annual safety updates within established time frames.
• Completes general and departmental orientation within established time frames.
• Attends 80% of in-service programs.
• Maintains licensure/certification as appropriate.
  
  
  

Performance Improvement

• Consistently strives to understand, anticipate and meet the needs, expectations and satisfaction levels of patients and other "customers". Errors, inefficiencies and inaccuracies are brought to management's attention with suggestions for improvement. Develops innovative solutions to departmental problems. Identifies and implements methods of controlling costs or generating revenue while providing maximum value to both the patient/customer and the hospital. Maximizes efficiency in all departmental operations. Measures progress against quality goals.
  
  
  

Payroll Coordinator Responsibilities

Audit timecards for payment of wages

• Verify hours worked with clockings; transfer and distribute hours to pay cards. To be accomplished as correctly and swiftly as possible with 95% accuracy. Must meet 1500 Tuesday deadline.
  
  
  

Initiate payroll job on computer for processing payroll

• Batch and balance hours on pycards for each cost center. Input timecard information on computer system and initiate payroll job with 95% acccuracy.
  
  
  

Follow through with corrections to payroll errors

• Professionally and knowledgeably communicate with managers and/or employees regarding payment of wages or corrections to payroll with 98% accuracy.
  
  
  

Garnishments

• To be completed within the specified time noted by the courts.
  
  
  

Retro Pay Adjustments

• Pay adjustments to be completed within current pay period.
  
  
  

Professional Conduct

• Employee has the willingness and ability to perform additional duties and responsibilities in different areas of the department on an as-needed basis or as determined by management.
• Follows attendance and all other est. hospital/dept. policies.
• No more than 2 written substantiated complaints representing a breach of policy, procedure or professional behavior since last evaluation.
• Demonstrates the philosophy of team concept.
• Participates in staff meetings with suggestions that enhance the work environment and increase productivity.
• Communicates well with supervisor reporting problems with equipment, supplies. Requests assistance as appropriate.
• Maintains confidentiality as related to job responsibilities.
• Exhibits willingness to resolve problems as they arise.
• Consistently projects positive professional image through appearance and behavior.
• Attends 75% of staff meetings or reads and initials minutes.
• Completes assigned work within shift.
  
  
  

Guest/Interdepartmental Relations

• As observed by representatives of management, all interactions are conducted in a professional manner.
• Verbal and written feedback from patients, family members/significant others, medical staff, visitors and co-workers indicates behavior conducive to positive guest relations.
• Consistently exhibits appropriate phone protocol (e.g., answers phones promptly, is courteous and helpful).
• Consistently contributes to the team effort (e.g., assists co-workers when need is observed or upon request, offers constructive suggestions rather than complaints).
• Consistently displays cheerful and positive attitude.
  
  
  

Professional Growth and Development

• Completes annual safety updates within established time frames.
• Completes general and departmental orientation within established time frames.
• Attends 80% of in-service programs.
• Maintains licensure/certification as appropriate.
  
  
  

Performance Improvement

• Consistently strives to understand, anticipate and meet the needs, expectations and satisfaction levels of patients and other "customers". Errors, inefficiencies and inaccuracies are brought to management's attention with suggestions for improvement. Develops innovative solutions to departmental problems. Identifies and implements methods of controlling costs or generating revenue while providing maximum value to both the patient/customer and the hospital. Maximizes efficiency in all departmental operations. Measures progress against quality goals.

• Minimum Education N/A
• Minimum Experience
• A minimum of three years of experience in Accounts Payable and Payroll Processing.
• Must have knowledge of Accounts Payable procedures and Payroll (Wage & Hour).
• Must be computer literate and knowledgeable with HR/Payroll computerized information systems.
• The incumbent must have general mathematic skills.
• Must have general knowledge of hospital operations.
• The incumbent must have excellent Customer Relations skills.
• The incumbent must have excellent written and oral communication skills.
• Required Certification/Registration N/A