Job Title: Accounts Payable Specialist

Job Description

We are seeking a dedicated Accounts Payable Specialist to join our team. This role is crucial in ensuring the smooth processing of invoices and payments while maintaining accurate records. You will play a vital role in our organization, interacting with various departments and external vendors.

Responsibilities

• Process invoices, work orders, and purchase orders for payments.
• Verify approvals on requests with the matrix and follow authorization limits per policy.
• Run check reports and review prior to generating checks/ACH payments.
• Generate weekly checks following the payment cycle.
• Process lien waivers and maintain waivers as they are returned.
• Scan utilities and invoices into the scanning system for approvals and coding.
• Track closed lots and disconnect services for utilities.
• Process wire transfer requests.
• Generate reports from EBIX and review for compliance.
• Generate and review Auto Voucher Reports daily.
• Correspond with trades and your divisional team.
• Assist with research for past due invoices.
• Organize check copies and corresponding reports for yearly audits.
• Perform filing duties.
• Assist with special projects when needed.
• Approve expense reports in Concur.
• Engage in frequent interactions with vendors, multiple departments, and employees at all levels within the organization.
  
  

Essential Skills

• Accounts payable
• Invoice processing
• Data entry
• Check processing
• Highly detail-oriented and organized
• Experience cutting checks
• Proficiency in Microsoft Excel and Microsoft Office
• Experience in construction accounting
  
  

Additional Skills & Qualifications

• High School Diploma is required; 2 or more years of college is preferred.
• At least three years of Accounts Payable experience is required.
• AP experience in the general construction or home building industry is preferred.
• Strong computer skills.
• Proficient in Word and Outlook.
• Oracle experience is a plus.
• 10 key by touch.
  
  

Work Environment

Our work environment offers a flexible schedule. You will be fully on-site for the first couple of months, transitioning to a hybrid model of 2 days on-site and 3 days remote. The AP team operates in an open pit setting. We foster a culture that encourages creativity and innovative ideas from every level, providing state-of-the-art technology to support your work. You will be part of a team atmosphere where every individual is valued as a vital asset. There is also the opportunity to further your career in a growing national organization and participate in philanthropic events.

Pay and Benefits

The pay range for this position is $50000.00 - $55000.00/yr.

11 paid holidays, 2 floating holidays, 2 paid volunteer days (1 with the company, 1 solo)

Health and medical benefits

School tuition reimbursement

Workplace Type

This is a hybrid position in Scottsdale,AZ.

Application Deadline

This position is anticipated to close on May 14, 2025.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.