General Information
Work Location: 1112 Manatee Avenue West, Bradenton, Florida 34205
Work Hours: Monday - Friday, 8:00am - 5:00pm (40 Hours, Flexible)
Expected Starting Hourly Range: $23.678 - $29.59
- Position will not be filled prior to 6/16/2025**
This classification is responsible for high level administrative work involving coordinating staff activities for the division, including the preparation, reporting and analysis of assigned business projects under the supervision of the division manager overseeing project management activities, and ensuring project control procedures and policies within a program of related projects are executed.
Working Conditions
Indoor/Outdoor situation; high noise environment while performing certain responsibilities. Lifting equipment up to 50 lbs. alone; up to 75 lbs. with assistance.
Job Description
Essential Functions
These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.
Takes the lead in administrative functions of project-related assignments including overall planning, tracking and documentation of one or several projects from the project proposal phase to the project closeout.
Reviews and manages varied documents including requests for proposals, purchase orders, contractor forms and close-out documents.
Performs liaison duties for assigned staff, fielding requests from federal, state and local agencies, and/or the public with regard to project issues, resolving issues or routing the callers to applicable group/personnel.
Assists the department leadership with prioritizing, organizing and managing issues for resolution, internal and external communications and documenting status of projects.
Assists leaders with original contract negotiations and updating contract order changes.
Leads and monitors all scheduling activities and project repositories of documents.
Prepares documents for various recurring meetings including minutes, plans, etc.
Develops presentation documentation as required for projects and consolidate program status reports.
Manages relationships and all activities with all required partners related to program one-time and on-going financials (prepare division/department budget, assist with forecasts and report actuals).
Utilizes project management software for development and distribution of comprehensive set of monthly, weekly and ad hoc project financial reporting to a variety of program stakeholders (including templates for use by other project members).
Works closely with fiscal division to provide necessary detailed financial data to support the forecasting and tracking of capitalization and amortization; participates in all financial status meetings for the program.
Provides support for invoice processing.
Manages process for all required updates to internal financial management tracking tools.
Acts as central point of communication for core team members, management, business partners and other stakeholders on program, organization and platform issues.
Exercises discretion in managing correspondence, information, and escalating issues where appropriate.
Leads and monitors all scheduling activities for the division/department
Archives completed projects as required.
Prepares various project documents, as requested.
Assists in the review and editing of contracts and agreements.
Attends industry-related meetings, as required.
Coordinates the day-to-day activities at the direction of the Manager.
Assists in outlining priorities and organizing workload to meet project demands.
Assists in arranging the training of project staff.
Responsible for taking minutes for main project meetings as specified by the Manager.
Creates power point presentations for executive meetings; generates data from committee meeting minutes, database dashboards. Work with management team to determine content of presentations.
Acts as Department coordinator with residents and property owners on project issues.
Researches and drafts items to be brought before Board of County Commissioners.
Organizes and coordinates special reports for the Director, Deputy Director and Division Managers, County Administrator and Board of County Commissioners.
Analyzes effectiveness of organization, cost control, interaction with other agencies and general public on special studies.
Handles all routine administrative functions
Receives complaints from the general public of various natures, investigates, proposes solution and makes a recommendation for implementation.
Performs other related work (including weather or other extreme emergency duties) as required.
Minimum Qualifications
Associate degree in business management or related field.
Minimum of five (5) years' experience in an executive administrative role requiring strong administrative, organizational and time management skills.
Previous Experience In Financial Reporting And Budgeting Required.
Equivalent combinations of education and experience may be considered.
More
Knowledge, Skills, And Abilities:
Forward-thinker with ability and desire to use cutting-edge technology.
Proven experience in documentation development.
Excellent knowledge of basic computer applications, systems requirements and databases.
Ability to work and multitask well under pressure.
Excellent written and verbal communication skills.
Possess strong organizational and prioritization skills.
Ability to work independently and as part of a team.
Ability to maintain accurate record keeping.
Communicate specific project details with various audiences.
Effectively communicate and demonstrate a positive attitude.
Ability to build and maintain positive, professional relationships, with ability to positively influence internal customers.
Thorough knowledge of the principles and practices of assigned area, which includes accounting, and administration related fields.
Knowledge of policies and procedures of County government.
Knowledge of budget development administration.
Knowledge of County government and departmental operations.
Ability to establish and maintain effective relationships with employees, County officials, and the general public.
Ability to coordinate and manage various projects in an efficient and effective manner under constant pressure and strict deadlines.
Veterans Preference
In accordance with Florida Statute 295.07, F.S., Chapter 55A-7, priority consideration in employment will be given to eligible veterans and spouses of disabled veterans. Applicants claiming preference must provide a DD Form 214 or other acceptable documentation with their application. We are committed to honoring the service and sacrifices of our veterans and their families.
EEO/ADA Statement
Manatee County Government is an equal opportunity employer and is committed to providing reasonable accommodations to individuals with disabilities. If you require any accommodations to participate in the recruitment process, please contact Human Resources at 941-748-4501 x 3865.
Drug-Free Workplace
Manatee County Government is a drug-free workplace in accordance with Federal and Florida Law.
Emergency Response/Recovery Activities
All employees may be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens.
Full Time Positions
Employee Assistance Program (EAP):
- ComPsych – offers all employees and their family members with emotional, financial, legal, and work/life balance support.
- LAMP counselors available for personal support including emotional, substance abuse, marital, and financial issues.
- Five (5) free visits annually for employees and covered family members.
Wellbeing Benefits:
- Wellness/Health Coaches (5 Free per year)
- On-site Fitness Centers for you and your dependents with 24/7 access
- Personal Training (5 Free per year)
- Pharmacy Technician
- Group Fitness Classes
- Musculoskeletal Physical Therapy Management
- Diabetes Care Program
- Registered Dietician (5 Free per year)
- Massages with licensed therapist (small copay)
Miscellaneous Benefits:
- Workers’ Compensation
- Training/Seminars
- Premium Pay Differentials/Career Ladders
- Government employee discounts at many retailers and attractions
- Access to Manatee County Library Services (books, digital services, tools, museum passes).
Paid Time Off:
- 12 Paid Holidays including New Year's Day, Thanksgiving, and Christmas.
- Three (3) Personal Holidays
- Personal Sick Leave
- Family Sick Leave
- Sick Leave Bank (Donated Hours)
- Professional Medical Appointment Leave
- Bereavement Leave
- Military Leave
- Military Training Leave
- FMLA
Vacation Award: Applies to employees regulary sceduled to work 8 hours per day/40 hours per week.
Years of Service Vacation Days
0-5 16.25 days
6-10 19.50 days
11+ 22.75 days
- Earn an additional day of vacation every six (6) consecutive months of no sick leave.
Insurance:
- Award-winning Health Plan with deductibles as low as $0.
- Dental Insurance
- Vision Insurance
- Prescription Insurance
- Life Insurance (6 times salary at low cost)
- Long-term and Short-term Disability Insurance
Retirement:
- Florida Retirement System (FRS) with Pension Plan and Investment Plan options.
- 457b Tax Deferred and ROTH account options through Voya.
- FRS Webinars
- Free financial guidance with licensed, non-commissioned financial planner
Career Wellness:
- Professional Leadership Programs
- Instructor-Led and eLearning Training
- Premium Pay Differentials/Career Ladders
- Career Counseling
- Toastmasters
- Networking Membership (Manatee Chamber of Commerce, Lakewood Ranch Business Alliance)
- Employee Recognition Programs with monetary and time-off awards
Education Benefits:
- Tuition Reimbursement eligible after six (6) months of Public Service, including GED reimbursement.
- Continuing Education support through Training/Seminars and Premium Pay Differentials/Career Ladder.
- Public Service Loan Forgiveness (PSLF)
Flexible Spending Account:
- Options for Health Care and Dependent Care Spending Accounts providing pre-tax savings.
Permanent Part Time - Benefits
Employee Assistance Program (EAP):
- ComPsych – offers all employees and their family members with emotional, financial, legal, and work/life balance support.
- LAMP counselors available for personal support including emotional, substance abuse, marital, and financial issues.
Miscellaneous Benefits:
- Workers’ Compensation
- Training/Seminars
- Fitness Center Access for employee only
- FRS options
- Premium Pay Differentials/Career Ladders
- Government employee discounts at many retailers and attractions
- Access to Manatee County Library Services (books, digital services, tools, museum passes).
Paid Time Off:
- 12 Paid Holidays including New Year's Day, Thanksgiving, and Christmas.
- Three (3) Personal Holidays
- Paid Time Off and Leaves of Absence are based on an 8 hrs./day 80/hrs.
per pay-period basis, any work schedule less that this will be earned on
a pro-rated basis
01
VERY IMPORTANT - When answering supplemental questions about experience, education or certification, please be sure the information is reflected in the Education, Work Experience and Certificates and Licenses sections of your application.
Must include Monthly Salary, Name of Employer, Location, Phone Number and Duties for each employer in Work Experience.
Note: "See Resume" is not acceptable.
Identify
all gaps not related to medical reasons.
- I acknowledge the above statement
02
If you are claiming Veteran's Preference, please check category of eligibility
- A disabled veteran who is eligible for receiving compensation under public law administered by Department of Veteran's Affairs and Department of Defense
- The spouse of a veteran who cannot qualify for employment because of total and permanent service-connected disability, or spouse of a veteran missing in action, captured or forcefully detained by a foreign power
- A wartime veteran who has served at least 1 day during a wartime period (active duty for training may not be eligible)
- An un-remarried widow or widower of a Veteran who died of a service-connected disability
- The mother, father, legal guardian, or un-remarried widow or widower of a service member who died as a result of military service under combat-related conditions as verified by the U.S. Department of Defense
- A current member of any reserve component for the United States Armed Forces or the Florida National Guard
- A veteran with a "Honorable" discharge (Active duty for training may not be allowed for eligibility)
- Not claiming Veteran's Preference
03
Which level of education have you achieved?
- No high school equivalency
- High school graduate/equivalent
- Associates degree
- Bachelors degree
- Masters degree
04
What previous roles have you held that you believe qualify you for this position?
05
How many years of experience in an executive administrative role requiring strong administrative, organizational and time management skills do you have?
- None
- 1-2 years
- 3-4 years
- 5-6 years
- 7+ years
06
Do you have previous experience in financial reporting and budgeting?
07
How many years of experience do you have in planning and development review?
- None
- 1-2 years
- 3-4 years
- 5+ years
08
Describe your capability of interpret, research, and implement administrative policies and procedures.