CLASSIFICATION: Full time

REPORTS TO: Operations Director

LOCATION: Saint Paul, MN

Summary

Friends of the Boundary Waters (Friends) is seeking a detail-oriented and proactive Administrative Coordinator to support our growing organization and to help ensure the smooth operation of our daily activities. This position will support the work of the Operations Director and will be responsible for accounts payable, office equipment and supplies, working with our contracted IT provider, and other administrative tasks. This work is vital to the successful delivery of Friends' mission, and we are looking for someone who is passionate about creating strong administrative systems that support strong programs.

Primary Relationships

• Reports directly to the Operations Director.
• Works effectively with other departments within the Friends, including Development, Policy, Communications, and Education on projects as needed.
  
  

Responsibilities

• Manage office equipment including the printer, postage meter, and phone system
• Maintain inventory of and order office supplies
• Act as the liaison to office building management, administering key cards and submitting maintenance requests
• Organize and maintain electronic files
• Collect and sort incoming mail
• Code and pay invoices
• Code expenses and work with the Operations Director to approve
• Process employee reimbursements
• Collect and file vendor W9s
• Create and send invoices
• Create and send non-donation receipts
• Assist the Operations Director with grant reimbursement requests
• Assist in providing documents for the annual audit
• Act as the liaison to the IT vendor
• Order IT hardware as needed for staff
• Manage software accounts (i.e. Zoom, Adobe, Microsoft 365)
• Act as a backup to the Operations Director on payroll
  
  

Qualifications

• 3-5 years' experience in an administrative role
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills
• Excellent time management skills and an ability to multi-task and prioritize work
• Good judgment and problem-solving skills
• Ability to adapt and be flexible
• Proficiency in Microsoft Word, Excel and Google applications
• Ability to work independently and as part of a team
• Passion for preserving the Boundary Waters Canoe Area Wilderness and its ecosystem
  
  

Compensation And Benefits

• $50,000 - $55,000 per year
• Paid vacation and sick leave, health and dental insurance, and a 403(b)-retirement plan.
• In addition to paid vacation and sick leave, Friends provides a $600 stipend and five additional paid vacation days to each employee to take time off and recharge in the Boundary Waters.
• Flexible working hours and hybrid in-person/remote working options
• We encourage life-long learning and ongoing professional development.
  
  

TO APPLY

Submit a Cover Letter, Resume, And Three References

Bree Sikorski

Operations Director

[email protected]

In the subject line of any electronic communication, please put "Administrative Coordinator."

Applications will be accepted until June 2, 2025.

At Friends, we have a clear vision to be the place where a diverse mix of talented people want to come, to stay, and do their best work. Friends is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status.