Do you want to develop your professional career in a company where you can one day become a partner?

Our fundamental values are customer satisfaction, our people, and professional development. If this interests you, read on!

ABOUT THE JOB

We are looking for an Administrative Coordinator to join our team in Minneapolis, MN.

Responsibilities

Perform a wide range of assignments and resolve problems independently without close supervision.

• Gain knowledge of policies and procedures related to client overhead material handling processes
• Ability to anticipate upcoming responsibilities or needs and use initiative appropriately.
• Collect, file, and maintain inspection data including calculations, and field files
• Coordinate project initiation and scheduling by working with clients, engineers, and consultants to define scope, gather data, set timelines, and secure funding or charge numbers.
• Act as a liaison between the Customer, Contractors, and Engineers to enhance communication and coordination for required services.
• Strive to deliver the level of customer service that our customers and engineers expect and deserve.
• Works to enhance the communication of policies and procedures to our customers and engineers

Qualifications

• 4 years of related experience in a customer service, customer focused construction, engineering, or technical setting
• Associates degree required, Bachelors degree preferred
• Effective written and verbal communicator
• Previous administrative experience collecting data and maintaining digital files
• Basic understanding of Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
• Strong calendar management and scheduling skills across departments
• Attention to Detail
• Ability to multi-task, prioritize tasks, and meet deadlines
• Self-Motivated
• Ability to process data

Preferred Qualifications:

• Familiarity with CRM or ERP software, specifically SAP
• Experience with scheduling tools like Google Calendar, Calendly, or MS Teams a plus

If you join IDOM, you will find:

• Flexible Hours
• 4 remote working days per month
• Work-life balance
• Long-term career path
• Excellent benefits (medical, dental, life Insurance, long-term disability, short-term disability, company contributions to Health Savings Accounts, Flexible Spending Account, Paid Time Off, holiday pay, 401(K) and more).
• The opportunity to become a partner
• Multicultural and multidisciplinary environment
• Opportunities to take on more responsibility
• Mutual commitment
• Strong interpersonal relationships

ABOUT US

At IDOM, we offer you the opportunity to outdo yourself every day to develop your professional career while working on national and international projects, in an environment of collaboration and teamwork. You will be part of a multidisciplinary group as a key player. You will experience different businesses and technology in a flexible and supportive work setting.

IDOM is an Association of Professionals working in the areas of Engineering, Architecture, and Consulting on projects that contribute to a more sustainable world. The ownership structure of IDOM creates a culture of engagement, to offer the best service for the client, while our people are developed on both a professional and personal level.

IDOM's most important assets are the expertise and experience of our people. Our employees are deeply united, highly qualified, and skilled professionals. We work within a framework of professional liberty and integrity, with a strong commitment to progress, development, quality service, and innovation.

Since IDOM’s foundation in 1957, we have grown steadily to become a multidisciplinary and integrated multinational organization, with more than 5,760 people working in over 125 countries.

Are you ready to take the next step?

If you join our team, you will have the opportunity to develop your career to the highest level, in an environment full of respect and professional integrity.

If you share our philosophy and want to be part of our company, send us your resume.

We are looking forward to meeting you!

We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.