Location: West Palm Beach, FL

Position Type: Full-Time

About Us:

Ambrosia Behavioral Health has helped countless individuals reclaim their lives and discover new possibilities and a better way of living. Our dedicated staff of addiction and mental health experts understand what it takes to recover from addiction and mental health issues, process addiction, and help to guide each of our patients on the path to lasting recovery. For over 15 years, Ambrosia Behavioral Health has ranked among the best substance use disorder and dual diagnosis treatment centers in the country.

Job Overview: We are looking for an exceptional Administrative Assistant who excels in a fast-paced, dynamic workplace. The ideal candidate will be a high-energy, professional individual with outstanding multitasking abilities and a proven track record of effective organization. This role is critical in ensuring smooth and efficient operations at our front desk and supporting our team.

Key Responsibilities:

• Reception Duties: Greet and assist visitors, clients, and employees with a professional and friendly demeanor. Manage incoming calls and direct them to the appropriate departments or individuals.
• Administrative Support: Provide comprehensive administrative support, including scheduling meetings, managing calendars, writing business letters, and handling mail.
• Office Management: Oversee front office operations including ordering office supplies, managing office equipment, and maintaining a clean and organized work environment.
• Multitasking: Effectively handle multiple tasks simultaneously, such as processing documents, preparing reports, and addressing various administrative needs as they arise.
• Medical Records: Complete medical records requests, ensuring confidentiality and data integrity.
• Coordination: Assist in coordinating office events, meetings, and travel arrangements as required.
• Professionalism: Maintain a high level of professionalism in appearance and demeanor, representing the company positively to all visitors and staff.
  
  
  

Qualifications:

• Experience: Proven experience as an administrative assistant or front office role in a fast-paced environment; medical records experience, preferred.
• Skills: Excellent multitasking and organizational skills, with the ability to manage time effectively and prioritize tasks.
• Energy and Professionalism: High energy, with a professional appearance and demeanor. Demonstrated ability to stay calm under pressure and maintain a positive attitude.
• Communication: Strong verbal and written communication skills, with the ability to interact effectively with various stakeholders.
• Technical Proficiency: Highly proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and other relevant office software; Kipu experience, preferred.
• Education: High school diploma or equivalent required; Bachelor's degree preferred.
  
  
  

What We Offer:

• Competitive salary $42,000 to $57,000 commensurate with experience.
• Health, dental, and vision benefits
• PTO accrual from Day 1
• Opportunities for professional development and growth
• A vibrant and supportive team environment