Position Summary

The role is responsible for providing administrative support in carrying out the day-to-day operations of the assigned division.

Job Responsibilities

• Screens, attends, and routes incoming calls, requests, mail, faxes, and other correspondence as appropriate.

• Maintains electronic calendar, schedules meetings, undertakes room reservation, prepares agendas, records, and transcribes the minutes of the meetings disseminating information and following up as required.

• Provides word-processing, spreadsheet, and presentation services, including proofreading, preparing memos, invoices, notifications, and other documentation.

• Raises requests and carries out activities in the system pertaining to the operations of the division.

• Undertakes filing, copying, binding, scanning etc. maintaining all documents in electronic and hard copy format.

• Assists in raising new purchase requisitions and following up on pending orders to ensure timely delivery and close out of purchase orders.

• Assists with arranging travel logistics, itineraries, accommodation, conference registrations etc. and compiles the expense claim reimbursements forms.

• Checks the accuracy and submission of timesheets adhering to deadlines.

• Assists in organizing office space, ensuring appropriate equipment, stationery supplies, and materials are available and in working condition.

• Provides cross-coverage within the team as needed.

• Perform other duties as assigned.

Job Specifications

Education & Experience

• Bachelor's Degree in any discipline, preferably Administrative Sciences with 4 - 5 years of administrative experience.

Knowledge, Skills, and Abilities

• Customer-focused with strong verbal and written communication skills.

• Attention to detail with the ability to work independently and as part of a team.

• Good organizational skills and the ability to multi-task in demanding timeframes.

• Knowledgeable in MS Office Suite of products Word, Excel, PowerPoint, Outlook etc.