Employment Type

Full time

Shift

Description:

**Onsite attendance in Syracuse, NY required**

TITLE Administrative Assistant

DEPARTMENT: Clinical Quality & Safety

REPORTS TO: Regional Director of Risk Management

MISSION STATEMENT: We, St Joseph's Health, St. Peter’s Health Partners and Trinity Health, serve together in the spirit of the Gospel as a compassionate and transforming healing presence within our communities.

VISION: To be world-renowned for passionate patient care and outstanding clinical outcomes.

CORE VALUES: In the spirit of good Stewardship, we heal by practicing Justice in fostering right relationships to promote common good, Reverence in honoring the dignity of every person, Excellence in expecting the best of ourselves and others; Integrity in being faithful to who we say we are.

Position Summary

The Administrative Assistant assists in completion of administrative tasks and secretarial duties for Risk Management across the New York Region with the objectives of supporting a safe environment for patients/families/colleagues and protecting the assets of the facility.

Education, Training, Experience, Certification And Licensure

High school graduate or equivalent, business school or formal secretarial training is required. Three years minimum experience in a secretarial setting is required. Certification as a notary is preferred.

Special Equipment, Skills Or Other Requirements

PC and appropriate software (including Microsoft Office Applications) knowledge. Knowledge of office equipment and supplies. Effective communication skills, both oral and written. Good interpersonal, organizational and time management skills. Customer service orientation.

Work Environment And Hazards

Office and/or Clinical Setting. Exposure Class I or II – dependent on service.

Physical Demands

Sedentary work: requires sitting, standing and walking.

Work Contact Group

All services, employees, medical staff, patients, visitors, vendors, various regulatory and professional agencies.

Supervised By

Regional Director of Risk Management

Supervises

None

Career Path

Administration

Operations/Compliance

Collaborates with the Risk Analysts, Risk Managers and Regional Director of Risk Management to facilitate the deployment & education of the components of the facility’s risk management program. Contributes to support the deployment of the Ministry Risk Management plan.

Liability Claims Support

At times, accepts service of and appropriately forwards Summons & Complaints, Foreclosure Notices, Bankruptcy Notices and Attorney Letters. Assists with employment look up. Assists with discovery demands.

Specific Activities

Maintains Risk files and office space. This work includes submission of invoices thru PeopleSoft.

Schedules meetings.

Assists with missing / damaged belongings claims.

Collects, evaluates, and distributes relevant data.

Other duties as assigned.

Pay Range: $18.50 - $22.80

Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.

Our Commitment to Diversity and Inclusion

Trinity Health is one of the largest not-for-profit, Catholic healthcare systems in the nation. Built on the foundation of our Mission and Core Values, we integrate diversity, equity, and inclusion in all that we do. Our colleagues have different lived experiences, customs, abilities, and talents. Together, we become our best selves. A diverse and inclusive workforce provides the most accessible and equitable care for those we serve. Trinity Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by law.

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