Description

Location: 100% On-Site in Capitol Hill, Seattle, WA

Compensation: $24.50-$26.50 hourly DOE

Benefits: Medical HMO, Dental and Vision are free for employees. Accrual of 22 days of PTO in your first year, 16 hours of personal time and 52 hours of sick time added annually.

Company Summary

Everyone has the right to a quality, affordable home. At Community Roots Housing, this truth drives our work. By embracing community-led development and engaging in deep-rooted partnerships, we’re fostering vibrant, equitable communities where everyone has access to safe, affordable and welcoming homes. Today, nearly 50 apartment buildings – over 2,000 residents -- we continue our commitment to build community with and for people. We are a top performing, high-capacity not-for-profit corporation with an innovative portfolio throughout the Seattle area. Our buildings have won numerous awards from HUD, Urban Land Institute, Affordable Housing Finance Magazine, Future wise and other community development awards.

We are intentional in our hiring processes, seeing it as a chance to interrupt the cycle of racial and economic injustice that limits communities from accessing employment, building skills and investing in their own leadership development. We prioritize applicants who have firsthand experience in navigating the many systems that our residents face which impede their opportunities for success, as majority low-income, LGBTQ, and people of color.

Job Summary

Community Roots Housing is looking for an Administrative Assistant to support both the Real Estate Development department (RED) and the Admin department. This position is in person at our 12AA corporate office in Capitol Hill, Seattle, WA.

CRH’s Admin Department is responsible for the seamless running of office operations and administrative support of the entire organization. The RED department is responsible for managing the creation of new affordable housing from site control through completing construction and conversion as well as managing substantial rehabilitation of the existing portfolio.

The Admin Assistant will report to the Office Manager and will work supporting both RED and the Admin department.

Duties And Responsibilities

Real Estate Development Support (RED)

• Support the department in collecting project information and update monthly reports
• Organize, schedule, and take minutes at meetings & hearings
• Enter project information into Investment Central database
• Follow prepared instructions to manage signature process for real estate transactions
• Act as Notary
• Manage paper filing and record keeping systems and ensure documents received are retained and stored according to policy
• Support RED team with electronic filing and record keeping systems and ensure documents received are retained and stored according to policy
• Assist the department in creating meeting materials and presentations
• Assist the department in responding to requests for proposals (RFPs), including organizing, copying, and collating
• Prepare materials for property tax abatement applications
• Schedule meetings with project consultants and property managers for inspections
• Support RED with managing board relationships (scheduling, filing hard copies of recorded documents)
• Other general support for RED team and administrative duties as assigned
  
  

Admin Team Participation & Support

• Participate in weekly supervision meetings with the Office Manager.
• Participate in monthly Admin Team meetings.
• Support quarterly All Staff meetings, monthly board meetings, annual all staff events (picnic, holiday gathering, etc.). Entailing in-persons event prep & coordination, compiling presentation slides, etc. Certain events will require staying late such as the monthly board meetings and all staff events.
• Front desk, email and phone coverage.
• Take meeting minutes as assigned at meetings.
• Other general support for front desk, Admin team, and administrative duties as assigned.
  
  

Requirements

Minimum Qualifications:

• Experience with data entry, generating reports
• Experience with office administration, notetaking, and scheduling
• Verbal and written interpersonal/communication skills
• Demonstrated proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Teams and Outlook), experience using Zoom
• Must be able to interact with staff (at all levels) in a fast-paced environment
• Ability to communicate effectively with people of diverse personalities, cultures and communication styles
• Ability to work independently and with precise judgment in wide array of situations
• Ability to follow instructions accurately, work under supervision and to problem solve effectively
• Demonstrated ability to manage deadlines; manage competing priorities; and maintain high standards for accuracy and productivity
• Strong organizational skills, problem solving and ability to compose correspondence and reports
• Demonstrated a high level of confidentiality, independent judgment, tact and sensitivity in difficult situations
• Knowledge of office management, office systems
• Willingness to be a Notary, with support of Community Roots Housing in obtaining Notary certification
• Position located in Seattle, candidate must be able to commute to the Seattle office daily
  
  

Preferred Qualifications

• Experience working in and with communities of color, which are disproportionately represented among our low-income housing residents
• Experience with databases (ex: Investment Central, Abila)
• Expertise using Office 365, with an emphasis on Excel
  
  

Supervisory Responsibility

None

Physical Demands: Occasionally setting up tables, moving materials for community events and carrying boxes less than 25lbs.

Disclaimer: Community Roots Housing is an Equal Opportunity Employer. Candidates of color, LGBTQ candidates, women, candidates with disabilities and candidates of all religions and national origins are strongly encouraged to apply. Community Roots Housing is a “Ban the Box” employer. However, per Federal Department of Housing and Urban Development requirements, any candidate selected for this position must undergo a criminal history background check prior to employment.