Job Overview:

We are seeking a reliable, detail-oriented, and organized Administrative Assistant / Receptionist to support the daily operations of our property management office. The ideal candidate will be the first point of contact for tenants and vendors and will play a key role in ensuring the office runs smoothly.

Key Responsibilities:

• Reception & Communication
• Answer and direct incoming phone calls professionally and promptly.
• Greet visitors and tenants in a friendly and courteous manner.
• Respond to general inquiries via email and phone.
• Leasing Support
• Assist in coordinating and scheduling self-guided tours for prospective tenants.
• Maintain accurate records of appointments and follow-ups.
• Administrative Duties
• Open and sort incoming mail and packages.
• Enter bills and invoices into property management software accurately.
• Maintain files and ensure records are properly organized and up to date.
• Utility and Insurance Management
• Set up and manage utility billing for new and existing tenants.
• Monitor tenant insurance compliance and follow up as necessary.
• Vendor Coordination
• Follow up with vendors on scheduled work, outstanding invoices, and service confirmations.
• Track vendor performance and report issues to the property management team.
• General Office Support
• Order office supplies and maintain inventory.
• Assist with special projects and additional tasks as needed by the team.

Qualifications:

• Previous experience in an administrative or receptionist role (property management or real estate experience a plus)
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with property management software (e.g., AppFolio, Yardi, or similar) is a plus
• Ability to work independently and as part of a team

Compensation & Benefits:

$24/hour

2 weeks PTO

• Health, Dental and Vision