Job Description

Purpose:

The Administrative Assistant is an integral part of the administrative team in executing projects. The Administrative Assistant is responsible for all administrative aspects of the account(s) including but not limited to: time keeping, tracking logs, change order support, payroll support, additional work orders logs, union relationships onbehlf of the General Superintendent and manpower organization. The Administrative Assistant is also responsible to support the account and project management teams with client relationships, account development, and internal and external communications. It is expected that the Administrative Assistant communicate effectively with all team members.

Location and Reporting:

This position operates from New Jersey location(s)

This position reports to the Director of Operations

Essential Job Functions

• Assist in the issuance of change orders.
• Confirm timesheets for all associated and assigned field labor through CDR COINs.
• Process New Hire Paperwork
• Participate in the updating of detailed logs for projects including work authorizations and overtime.
• Track the progress incoming work orders and execute assignments.
• Communicate all incoming work requests to Account and Project Managers and General Foreman.
• Change Order coordination with accounting department.
• Assist with past due collections and receivables for project teams. Escalate issues to Account and Project Managers.
• Assist with development and tracking of manpower and forecast look ahead for overall manpower.
• Communicates effectively and escalates to the PM and/or the Account Executive for advice when unforeseen problems occur on jobs.
• Support the Project Management and General Foreman in the overall management of the account(s)
• Support the account and project management team in customer and contractor interactions
• Establish and maintain relationship with local unions call centers
• Assist with obtaining work authorizations, i.e. Purchase Order, Work orders.
• Assist with past due collections and receivables
• Maintain presence at field office(s) for incoming calls and client visits when needed
• Manage field office supplies for managed account locations
• Comply with all company policies and procedures
  
  

Requirements:

• Strong organizational skills
• The proven ability to work with a team
• Excellent written and verbal communication skills
• Proficiency in letter writing and financial data entry.
• Proficiency in Microsoft Excel, Word, and PowerPoint and the Unity chosen ERP system
• Demonstrated ability to efficiently handle multiple projects, meet deadlines, and satisfy client’s needs
  
  

Essential Physical Abilities

• Travel to field office location time from time
• Able to navigate NJ office buildings and construction sites time from time
• Access typical office equipment, access file cabinets
  
  

Company Description

About Unity Electric LLC.:

Unity Electric, a full service IBEW electrical contractor, is dedicated to providing integrated, comprehensive service to its clients, including design, installation and maintenance of complex electrical, telecommunications, life safety, security systems, audio-visual, mechanical systems, and Information Technology projects and staffing. Unity is headquartered in New York, with offices in New Jersey, as well as operations throughout the U.S.

About Equans:

Equans, a Bouygues group company, is the world leader in multi-technical services with offices in 20 country hubs. We design and provide customized solutions to improve our customers’ buildings, technical equipment, systems and processes and to support them in optimizing their use. With nearly 90,000 highly qualified employees and a strong geographic footprint through our historical local brands, we have excellent technical know-how in design, installation, maintenance and performance services, with a unique combination of skills as in HVAC, Cooling & Fire protection, Facility Management, Digital & ICT, Electrical, Mechanical & Robotics. Equans expertise and knowledge of our customers’ businesses now place us to support them in their transitions for modernization and sustainable development.

About Unity Electric LLC.: Unity Electric, a full service IBEW electrical contractor, is dedicated to providing integrated, comprehensive service to its clients, including design, installation and maintenance of complex electrical, telecommunications, life safety, security systems, audio-visual, mechanical systems, and Information Technology projects and staffing. Unity is headquartered in New York, with offices in New Jersey, as well as operations throughout the U.S. About Equans: Equans, a Bouygues group company, is the world leader in multi-technical services with offices in 20 country hubs. We design and provide customized solutions to improve our customers’ buildings, technical equipment, systems and processes and to support them in optimizing their use. With nearly 90,000 highly qualified employees and a strong geographic footprint through our historical local brands, we have excellent technical know-how in design, installation, maintenance and performance services, with a unique combination of skills as in HVAC, Cooling & Fire protection, Facility Management, Digital & ICT, Electrical, Mechanical & Robotics. Equans expertise and knowledge of our customers’ businesses now place us to support them in their transitions for modernization and sustainable development.