Description

Job Title: Administrative Assistant (Hybrid)

Location: Indianapolis, IN

Shift: Monday - Friday 9 AM - 5 PM

We are seeking a detail-oriented Administrative Assistant to manage the office functions at our Indianapolis, IN location. The ideal candidate will assist with various HR functions, including recruiting, new hire onboarding, maintaining safety documentation, and serving as the HR liaison between the site and our Corporate office. This position requires excellent organizational and communication skills to work with hourly employees, our client, and the leadership team.

Key Responsibilities:

• Assist with HR processes, including recruitment, screening, and hiring.
• Schedule and coordinate interviews and other HR meetings.
• Process new hire documentation, I-9s, and background checks.
• Maintain accurate records and ensure compliance with HR and safety regulations.
• Oversee and track safety compliance for the site, ensuring all paperwork and reports are up to date.
• Act as a liaison between the site and Corporate office on HR matters.
• Collaborate with hourly employees, leadership, and the client to ensure smooth operations.
  
  
  

Qualifications

• Proven experience as an Administrative Assistant, HR Assistant, or similar role.
• Strong organizational skills and the ability to prioritize tasks effectively
• Excellent communication skills, both written and verbal.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and experience with HRIS systems (Paycom or similar) is a plus.
• Ability to work well in a team environment and interact professionally with hourly employees, leadership, and clients.
• High attention to detail and ability to handle confidential information.
  
  
  

Who is Allegiance?

Founded in 1988 as a commercial cleaning company, Allegiance Industries has evolved into a diversified, multi-divisional facility services provider. More than twenty-seven years and 14 million man-hours later, Allegiance provides professional, innovative services to facilities throughout the United States.

It all starts with an approach to customer service that focuses on listening to our customer's needs. We customize our services to meet those needs and follow through with first-rate labor and unparalleled service.

Allegiance Industries is committed to providing equal employment opportunities to all applicants and employees. We consider all qualified individuals' sex, race, color, age, national origin, religion, disability, genetic information, marital status, sexual orientation, gender identity/reassignment, citizenship, pregnancy or maternity, veteran status, or any other status protected by applicable national, federal, state or local law.