Position Title: Administrative Assistant (PT)

Reports To: Senior Director

Organization: Copperas Cove Economic Development Corporation

Schedule: 20 to 25 hours per week (Core Hours: Monday–Friday, 9:00 AM–3:00 PM, 60 min break/day). Some weeks may be Monday-Thursday or Tuesday-Friday

Compensation: $15.75 to $19.50/hour (DOQ)

FSLA: Non-Exempt

Location: Copperas Cove, Texas

About the Copperas Cove Economic Development Corporation

The Copperas Cove Economic Development Corporation (CCEDC) is Texas Type A corporation dedicated to economic growth and development in the City of Copperas Cove. Our mission is to attract, retain, and expand businesses that strengthen the local economy and enhance the quality of life for our residents. Through partnerships, strategic initiatives, and community engagement, we support job creation, commercial development, and long-term investment in our community.

Position Summary

CCEDC is seeking a dependable and detail-oriented Part-Time Administrative Assistant to support the day-to-day operations of our office. The ideal candidate will have a strong administrative background, be highly organized, and possess excellent communication and computer skills. This position provides essential support to staff, handles financial processing, and plays a key role in coordinating board meetings and other public-facing events. You will be the face of this organization greeting and talking to clients by phone or in person.

Preferred Qualifications

·        Associate’s Degree in Business Administration, Office Technology. Accounting, or related field; or equivalent coursework and experience, preferred.

·        1-year previous professional office experience, required.

·        Proficiency in Microsoft Office (Word, Excel, PowerPoint), social media platforms, and desktop publishing tools.

·        Familiarity with bookkeeping practices, accounts payable/receivable, and Salesforce.

·        Demonstrated ability to plan and manage meetings and events.

·        Strong written and verbal communication skills.

·        Excellent organizational, time management, and interpersonal skills.

·        Ability to maintain confidentiality.

·        Self-motivated with a strong work ethic and a willingness to learn.

·        Dependable, punctual, and professionally dressed.

Key Responsibilities

Office Administration

·        As directed, oversee daily office operations and maintain a professional environment.

·        Draft and format letters, emails, and internal communications.

·        Order and manage office supplies and equipment maintenance.

·        Pick up, review, and distribute incoming mail.

·        Maintain records related to lease and maintenance agreements for office equipment.

·        Greet and assist visitors, answer phone calls, and route inquiries appropriately.

·        Track client requests and assist staff in follow-up or research, as needed.

·        Provide coffee and refreshments for meetings and guests.

·        Maintain calendar for conference room.

Financial Support

·        Assist in recording deposits and maintaining financial records using accounting software.

·        Verify and process invoices, bills, and financial statements.

·        Coordinate delivery and pickup of financial documents with the organization’s accountant.

·        Prepare and mail payments, including checks and tax-related items.

Board & Event Coordination

·        Serve as point of contact for the Board of Directors and meeting attendees.

·        Maintain RSVP lists, coordinate invitations, and distribute thank-you notes.

·        Schedule and prepare for monthly board meetings, including meeting notices, agendas, and minutes.

·        Coordinate catering and logistics for monthly board meetings and other events.

How to Apply

Interested applicants should submit a resume and cover letter to Sean Stevens, Senior Director at [email protected]. Applications will be reviewed on a rolling basis until the position is filled.