Position Summary

We are looking for a professional Administrative Assistant to perform a variety of administrative and clerical duties. This role will support our leadership team, employees, and clients by handling daily administrative responsibilities and ensuring office operations run efficiently.

Key Responsibilities

Serve as the first point of contact for internal and external communications

Answer and route phone calls in a professional and timely manner

Draft, format, and distribute correspondence including emails, memos, letters, and forms

Assist in the preparation of reports, presentations, and documentation

Maintain organized filing systems, contact lists, and office records

Coordinate meetings and appointments, and support scheduling needs

Ensure office equipment is maintained and supplies are stocked

Submit and track expense reports and invoices

Provide support to visitors and team members as needed

Help update and enforce office policies and procedures

Requirements

Qualifications:

Proven experience as an Administrative Assistant or similar role

Proficiency with Microsoft Office Suite (especially Excel, Outlook, and PowerPoint)

Familiarity with office management systems and procedures

Excellent organizational, time management, and multitasking skills

Strong written and verbal communication abilities

High attention to detail and problem-solving aptitude

Ability to handle confidential information with integrity

Experience in the construction, petroleum, or related industries is a plus

Preferred Attributes

Positive attitude and professional demeanor

Ability to work independently and as part of a team

Adaptability in a fast-paced work environment