Our client is seeking a dedicated and organized Administrative Assistant to join their team. This person will play a key role in supporting senior leadership and ensuring daily office functions are handled efficiently and professionally.

Job Details:

• Full-time: M-F
• Direct-Hire
• 100% Onsite
• Boston, MA

Responsibilities:

• Provide high-level administrative assistance to leadership, including calendar oversight, meeting coordination, and travel logistics.
• Act as a liaison for both internal teams and external contacts, managing communication with tact and professionalism.
• Draft, revise, and assemble documents, presentations, and reports as needed for internal and external use.
• Manage executive expense submissions and track reimbursements.
• Maintain overall office functionality, including ordering supplies and coordinating with building services.
• Monitor and arrange office upkeep and repairs to maintain a well-functioning work environment.
• Help establish and uphold internal administrative systems and workflows.
• Support general clerical duties including correspondence, file management, and records retention.
• Provide assistance with document formatting, database updates, and other office software tasks.
• Screen and redirect incoming communications to appropriate personnel.
• Schedule meetings, appointments, and internal events while ensuring all parties are informed and prepared.
• Sort incoming mail, maintain contact directories, and manage email lists.
• Help plan and execute internal events, meetings, and off-site gatherings, handling catering and material prep.
• Support team-building and staff engagement initiatives by coordinating logistics for company events.
• Foster cross-functional collaboration and support interdepartmental communication.
• Interface with vendors and service providers to manage deliveries, contracts, and service needs.

Qualifications:

• Bachelor’s degree preferred; relevant experience and education considered in lieu.
• 2+ years experience in an administrative role, ideally with exposure to executive-level support.
• Proficiency with Microsoft Office tools (Excel, Word, PowerPoint, Outlook).
• Strong written communication skills with an eye for editing and clarity.
• Comfort operating in a professional business environment.
• Highly organized with excellent time-management and communication skills.
• Proven ability to manage multiple priorities while maintaining a high degree of accuracy.
• Demonstrated discretion when handling sensitive or confidential matters.
• Capable of working independently while adjusting to changing priorities.
• Experience with event coordination or project facilitation is advantageous.