Summary

In support of the university’s mission and objectives, the Administrative Assistant and Project Coordinator provides administrative support to the Dean of the School of Nursing and project and event coordination for the School of Nursing.

Essential Functions

Administrative and Project Support:

• Provides administrative support to the Dean, including calendar management, meeting scheduling and coordinating travel arrangements.
• Drafts and edits correspondence and reports on behalf of the Dean.
• Creates agendas and records minutes at faculty meetings while ensuring confidentiality.
• Collaborates with the Dean and Nursing Coordinator to compile data for accreditation and regulatory reporting.
• Develops surveys as required by CCNE accreditation standards for program evaluation purposes.
• Maintains organized, confidential filing systems for both paper and electronic files.
• Serves as a liaison to internal and external constituents, including the Advisory Board, vendors, and other constituents on behalf of the Dean.
  
  

Department and Event Coordination:

• Oversees daily front office operations and serves as the initial point of contact for students, faculty, staff, and visitors.
• Leads the planning and logistics for School of Nursing events such as the Pinning Ceremony, Commitment Ceremony, and Hooding Ceremony.
• Coordinates faculty recruitment activities, including interview scheduling and onboarding support, ensuring timely and accurate completion of records.
• Manages classroom and event space reservations and oversees the ordering of office and program supplies.
• Submits maintenance requests and monitors school facilities to ensure cleanliness, safety, and organization.
  
  

Budget Coordination:

• Assists the Dean with budget planning, monitoring, and reporting by maintaining accurate and up-to-date financial records
• Tracks faculty use of professional development funds and maintains accurate records of expenditures.
• Processes requisitions and payments for supplies, equipment, and other related items as needed with accuracy and promptness.
  
  

Communication:

• Leads the creation of marketing materials for the School of Nursing’s academic programs.
• Creates nursing newsletter(s) for distribution to constituents and alumni.
• Creates invitations, programs and other related documents for events.
• Supports the Dean with the development of professional presentations, talking points, and visual content.
• Manages and updates the School of Nursing’s website, highlighting faculty achievements, student outcomes, and new initiatives.
  
  

Qualifications

Education:

• Post high school training required; Bachelor's degree preferred, or equivalent experience
  
  

Experience:

• 3+ years of experience in administrative and project support. Experience in business management, hospitality, and communications, preferred.
  
  

Essential Competencies (Knowledge, Skills, And Abilities)

• Customer Service Orientation – Keeps internal and/or external key stakeholder(s), students, parents, faculty, staff and community partners in mind at all times.
• Professionalism – Displays a high level of professionalism, e.g. timeliness, reliability, communication, and work ethic.
• Christ-first Faith – Provides spiritual support to community members, including students, on their Christian faith journey.
• Adaptable/Flexibility – Ability to change or adjust to change.
• Attention to Detail –Ability to efficiently and accurately focus on a specific task or number of tasks. Reviews details with a critical eye.
• Business & Financial/Budget Acumen – Demonstrates knowledge and understanding of financial concepts, accounting, marketing and organizational functions.
• Confidentiality – Maintains the necessary confidentiality and discretion required for the position.
• Conflict Management –Functions professionally and wisely during difficult conversations, while under stress, and while managing challenging situations.
• Creativity – Ability to think creatively and design creative solutions to problems.
• Effective Communication – Expresses ideas and information in a clear and concise manner both verbally and in writing to convey clear, well-articulated messaging across a wide variety of audiences.
• Establishes Trust – Gains the confidence of others by actions and words that promote being honest, forthcoming, and vulnerable.
• Problem-solving – Anticipates, evaluates, diagnoses, and resolves problems in a systematic and fact-based manner.
• Project and Time Management – Effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
• Results Orientation & Accountability – Takes accountability and identifies, executes and drives actions to consistently achieve desired results.
• Self-development – Grow one’s self-awareness, abilities, skills, and/or talent.
• Teamwork & Collaboration – Creates a climate that fosters commitment to a common vision and shared values that promote cooperation and working together through trust and support of others both departmentally and cross-functionally.
  
  

ADDITIONAL REQUIREMENTS:

• Ability to work non-routine hours during certain times of the year
• Ability to sit for prolonged periods of time
• Ability to traverse campus and stairs
• Ability to lift/move objects up to 25 pounds