Monthly Expenses Management o Conduct expense reconciliation and invoice processing (including off-site invoice). o Submit payment requests in the internal system.
Procurement Support o Purchase office supplies (stationery, drinking water, business cards, etc.) as needed. o Coordinate with vendors and maintain procurement records.
Office Management o Oversee office maintenance (including greening, water dispensers, and screens display, etc.) to ensure a well-organized and functional office environment.
General Administrative Support o Assist with meeting coordination. o Handle visitor reception support, event support, and contract mailing. o Follow up on invoices, expense reimbursements, and document filing.
Office Relocation Assistance o Organize, categorize, and log materials; prepare labels. o Distribute packing supplies and assist in coordinating external services. o Provide on-site support and logistics assistance. o Conduct inventory checks and dispose. o Assist with relocation ceremony arrangements.
Ad-hoc Tasks o Support other administrative duties as assigned. Requirements:
Currently pursuing or recently completing a degree in Business Administration, Office Management, or a related field.
Available to work on-site for 2-3 days per week.
Available to work on-site for 4 days per week from June to support plant relocate.
Proficient in Microsoft Office (Excel, Word, PowerPoint).
Strong organizational and multitasking
工作职责 - 每月费用管理 o 进行费用核对和发票处理（包括异地发票）。 o 在内部系统中提交付款申请。 - 采购支持 o 根据需要采购办公用品（文具、饮用水、名片等）。 o 与供应商协调并保存采购记录。 - 办公室管理 o 监督办公室维护工作（包括绿化、饮水机和屏幕显示等），确保办公环境井然有序、功能齐全。 - 一般行政支持 o 协助会议协调。 o 处理访客接待支持、活动支持和合同邮寄。 o 跟进发票、费用报销和文件归档。 - 办公室搬迁协助 o 整理、分类和记录材料；准备标签。 o 分发包装用品并协助协调外部服务。 o 提供现场支持和后勤协助。 o 进行库存检查和处置。 o 协助安排搬迁仪式。 - 临时任务 o 支持分配的其他行政职责。